Receiving Coordinator for Luxury Residential Downtown Miami

Associa•Miami, FL

23h•$22•Onsite

About The Position

The Security Coordinator is responsible for the administrative and operational coordination of security-related functions within the building. This role is based in the security office and supports overall building operations by managing access control processes, vendor compliance, service logistics, and communication. This is a highly administrative position requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced residential environment.

Requirements

Fluency in English and Spanish (required)
Strong administrative and organizational skills
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
Proficiency in basic computer systems (email, spreadsheets, property management systems such as BuildingLink preferred)
Strong attention to detail and ability to enforce policies consistently
High school diploma or equivalency required.
Strong customer service, communication and interpersonal skills required.
Effective written and verbal communication skills.

Nice To Haves

Prior experience in residential, hospitality, or property management environments preferred
Previous experienced preferred
Multiple language fluency is desirable.

Responsibilities

Monitor building camera systems and report any irregularities or concerns to management and/or security personnel.
Support access control operations by coordinating the registration of residents, vendors, and authorized third parties.
Maintain accurate records of all authorized individuals and ensure compliance with building policies.
Review and track vendor documentation, including Certificates of Insurance (COIs) and required compliance documents.
Ensure all vendors meet building requirements prior to being granted access.
Maintain organized records of all vendor-related documentation.
Coordinate and register third-party staff including housekeeping, maintenance personnel, and property management teams.
Ensure all third parties are properly approved and documented prior to accessing the building.
Enforce service entrance and service elevator protocols.
Oversee scheduling and coordination of the service elevator and loading dock.
Manage delivery logistics to ensure smooth operations and minimal disruption to residents.
Coordinate with residents, property managers, and vendors regarding move-ins, deliveries, and service requests.
Oversee package handling procedures and ensure proper tracking and organization.
Manage lost and found items, maintaining accurate logs and coordinating return to residents.
Respond to resident inquiries related to deliveries, access, and general building procedures.
Handle incoming phone calls and respond to emails in a professional and timely manner.
Send out communications to residents, property managers, and vendors as needed.
Serve as a point of contact between management, security personnel, and third parties.