Security Administrative Associate

Samaritan's Purse•Boone, NC

43d

About The Position

This dynamic position plays a key role in supporting the Director of Domestic Security (DDS), providing vital administrative assistance with responsibilities that include, but are definitely not limited to; scheduling, managing correspondence, coordinating logistics, and acting as a key part of communication on behalf of the Director and the Security Department. In addition, this role contributes to the smooth and efficient operation of the entire Security department. A Day in the Life of a Security Administrative Associate: At Samaritan's Purse, the Gospel really is the center of all we do! We start each day with a time of devotions and spend time praying for each other, our staff, and volunteers who serve around the globe. In the role of Security Administrative Associate, you will have the opportunity to: Maintain your personal relationship with Jesus Christ and be an effective witness for Him

Requirements

Two-year certificate from college or technical school and three (3) to six (6) months of related experience and/or training, or equivalent combination of education and experience.
Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Fluency in English (required)

Responsibilities

Maintain the DDSs schedule; inform DDS of pending administrative issues to support the coordination, communication, and correspondence appropriately.
Maintain all interoffice mail for Domestic Security.
Maintain the Jira ticket system, assigning tickets to the appropriate Security Manager and themselves. Review tickets daily to ensure they are kept up to date.
Maintain documentation pertaining to security contractors utilized by the ministry and processes accordingly, including seasonal Processing Center officers during the OCC season. This includes all quotes, invoices, and correspondence with vendors.
Maintain all contracts and A/P forms for campus officers and submit invoices for payments weekly.
Maintain accurate badging information in the C-Cure system; create badges for incoming employees and other ministry employees as needed; create specialty badges as requested by the ministry; organize and program weekend access clearances for the ministry as needed; create clearances for outside vendors when needed and directed by DDS and other departments.
Update the C-Cure system, on a weekly basis (HR sends out the email with the list), with employees who have separated from the ministry.
Manage Administrative details for operating the domestic security department (files, documents, special projects).
Maintain and update the Domestic Security Budget and handle day-to-day administrative tasks for all areas of the domestic security budget.
Review and manage Purchasing Card usage for all domestic locations and provide day-to-day administration of the P Card on behalf of the Director of Domestic Security.
Assist Domestic Security Managers with office supply orders for their officers. Maintain the uniform spreadsheet for each location and officer. Place uniform orders, either through the Apparel and Imprint Request Form or by submitting Purchase Orders for other non-branded uniforms.
Assist the Domestic Security Trainer with purchasing training equipment and officer uniforms and scheduling rooms for training as needed.
Maintain all shipping forms for the Ministry Centers and coordinate shipping with the Security Managers at each location when an item is being shipped (e.g., uniforms for officers, badges for employees at those locations, keys, etc.).
Maintain an accurate record of ministry parking registrations, distribute parking decals to all ministry employees annually and as needed.
Maintains the Intranet site for Security.
All other duties as assigned