Secretary, Senior Director, Academics Region 1, Secondary Achievement and School Support

Wake County Public Schools • Cary, NC

11d • Hybrid

About The Position

Performs secretarial duties and provides administrative support to the office of Region 2 Secondary Achievement and School Support. Maintains all necessary budgetary processes to enhance professional learning across all departments.

Requirements

• Considerable knowledge of bookkeeping and accounting procedures
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
• Effective time management skills and problem solving skills
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff
• Ability to work independently without close supervision
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports
• Ability to complete complex tasks and minimize errors with attention to detail
• Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.
• High school diploma or equivalent
• Experience in a secretarial or related field
• Experience in managing and maintaining budget and payroll functions.

Nice To Haves

• Associate’s degree or equivalent technical training
• Experience using Oracle business applications
• Secretarial experience in Central Services, school, or academic setting.

Responsibilities

• Provides administrative support to the Senior Director of Region 2 Secondary Achievement and School Support.
• Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the office of Region 2 Secondary Achievement and School Support.
• Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations.
• Organizes and assists with logistics of various meetings for and within the department.
• Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff.
• Generates effective correspondence, presentations, reports, and other documents, as directed.
• Performs other related duties, as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees