Secretary (Senior Director) - School Climate

Wake County Public Schools • Cary, NC

6d • Onsite

About The Position

Provides direct support, fulfills administrative and financial duties for the Office of School Climate. Responsible for scheduling, writing correspondence, responding to inquiries and requests, providing customer service, and managing budget and payroll functions.

Requirements

• Considerable knowledge of bookkeeping and accounting procedures
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
• Effective time management skills, critical thinking and problem solving skills
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff
• Ability to work independently without close supervision
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports
• Ability to complete complex tasks and minimize errors with attention to detail
• Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.
• High school diploma or equivalent
• Experience in a secretarial or related field
• Experience in managing and maintaining budget and payroll functions
• OR An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

• Associate ’ s degree or equivalent technical training
• Experience using Oracle business applications
• Secretarial experience in Central Services, school, or academic setting.

Responsibilities

• Provides administrative support to the Senior Director of School Climate and Director.
• Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the Office of School Climate.
• Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations.
• Organizes and assists with logistics of various meetings for and within the department.
• Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests and facilitates travel arrangements and conference registrations for departmental staff.
• Generates effective correspondence, presentations, reports, and other documents, as directed.
• Performs other related duties, as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees