Secretary to Director of Special Education Department

Joplin R 8 School District•Joplin, MO

3d•Onsite

About The Position

Secretary to Director of Special Education Department Position: Secretary to the Director Special Education Term: 11-months Classification: Classified/Non-exempt Location: Memorial Education Center Qualifications: High School Diploma or General Education Degree (GED) and additional business/secretarial courses; 2-3 years’ secretarial experience in progressively responsible positions, preferably in a school system; Such alternative to the above qualifications that the Board may find acceptable Supervisory: No Reports to: Director of Special Education Department Code: 001-2329-6151-1000-12210-3-000 Job Number: 668 General Expectations: Supports the mission of Joplin Schools. Supports the value of education. Become familiar with, enforce, and follow all applicable Board policies and regulations, administrative procedures, other directions given by district administrators and supervisors, and state and federal laws. Properly supervise students at all times, if applicable to essential job functions. Obey all safety rules, including rules protecting the safety and welfare of students. Care for, properly use, and protect school property. Maintain courteous and professional relationships with students, parents/guardians, other district employees and the public. Communicate effectively with supervisors, department staff, all members of the school district, and community as required. Provides excellence in customer service both internally and externally. Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students. Reacts to change productively and receive and transmit constructive criticism as it relates to job duties. Actively participate in professional development and obtain skills and information necessary to effectively perform job duties. Conduct all official business in a professional and timely manner, utilizing district technology resources. Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position. Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy. Solve practical problems utilizing math functions as needed to complete job duties. Read and interpret documents such as work orders, safety rules, and handbooks and apply to job duties. Essential Functions: Work with the Director and Assistant Director to manage Special Education formal Systems, including Sped Track systems and transportation changes or requests to scheduled trips and student transportation changes. Process Initial referrals for special education evaluations Process Social Security requests for documents Maintain District Special Education records Data processing, management, and tracking Mailing or electronic mailing of confidential documents to parents and guardians Maintain processes and procedures for the Special Education Department Assist in managing employment applications Daily communication with building-level secretaries and other district departments Assist with Medicaid SDAC when necessary Assist with Federal Grant data Process Extended School Year for special education summer school Manage incoming calls for the special education department Assist in the preparation of the Board of Education documents Submit reports to the Director and Assistant Director Carry out all other duties as assigned Physical Demands: While performing the duties of this job, the employee is regularly required to walk, talk, and hear. The employee is frequently required to stand or sit. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The employee must be able to lift 25 pounds. Attendance: Regular and consistent attendance is an essential function of this position. The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Conditions and Environment: The individual who holds this position will regularly work in a school environment that is noisy and active. Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Requirements

High School Diploma or General Education Degree (GED) and additional business/secretarial courses
2-3 years’ secretarial experience in progressively responsible positions, preferably in a school system
Such alternative to the above qualifications that the Board may find acceptable

Responsibilities

Work with the Director and Assistant Director to manage Special Education formal Systems, including Sped Track systems and transportation changes or requests to scheduled trips and student transportation changes.
Process Initial referrals for special education evaluations
Process Social Security requests for documents
Maintain District Special Education records
Data processing, management, and tracking
Mailing or electronic mailing of confidential documents to parents and guardians
Maintain processes and procedures for the Special Education Department
Assist in managing employment applications
Daily communication with building-level secretaries and other district departments
Assist with Medicaid SDAC when necessary
Assist with Federal Grant data
Process Extended School Year for special education summer school
Manage incoming calls for the special education department
Assist in the preparation of the Board of Education documents
Submit reports to the Director and Assistant Director
Carry out all other duties as assigned