Secretary to the Director of Student Services (8 Hours) at District Office

Centennial Sd 28J•Portland, OR

23h•$25 - $34•Onsite

About The Position

The position of Secretary to the Director of Student Services provides confidential assistance and clerical support to the Director of Student Services to ensure the smooth and effective operation of the department; ensure compliance with financial, legal, and administrative requirements; and to provide required information and/or direction to staff, the public, and other school districts.

Requirements

Experience as a secretary in an educational setting.
Prior job-related experience with increasing levels of responsibility.
Skills to operate standard office equipment including use of basic computer applications, effective use of English in both written and verbal form.
Effective communication skills with others.
Ability to work independently.
Work well with others in a high-paced, collaborative office environment.
Knowledge of rules and regulations related to assigned functions, basic accounting, financial and statistical record keeping, and standard office equipment.
Abilities to sit for prolonged periods, work independently, understand and carry out oral and written instructions.
Significant physical abilities include reaching/handling, lifting heavy boxes, talking/hearing conversations, near/far visual acuity/visual accommodation.
High school diploma or equivalent.
Experience and proficiency in word processing and database (MS Word for Windows, Excel for Windows, Google Educational Suite).
Criminal Justice Fingerprint Clearance (applicant agrees to assume cost upon offer of employment).

Nice To Haves

Ability to speak a second language preferred.

Responsibilities

Compose documents (g., correspondence, agendas, minutes, reports, etc.) to communicate information to school, District personnel, the public, and state officials.
Evaluate complex situations involving District personnel, the community, and/or the public, take appropriate action, and/or direct to appropriate personnel for resolution.
Monitor assigned activities and program components (e.g., education code, District requirements, program budgets, critical timelines, etc.) ensuring that special education documentation and other state or federal programs meet compliance with financial, federal, and state legal and/or administrative requirements.
Monitor workflow to maximize the efficiency of the Student Services Department and meet operational requirements and goals.
Serve as the District Homeless Liaison and Foster Care Point-of-Contact to ensure that staff are informed of requirements and students have access to services and support.
Serve as the program secretary for the Centennial Transition Center, including monitoring payroll, budgets, and other requirements as directed.
Prepare written, accurate, and detailed materials (e.g., meeting summaries, brochures, reports etc.) to convey information regarding the Student Services Department and District activities and procedures.
Process documents and materials (e.g., schedules, agendas, mail,) to disseminate information to appropriate parties.
Respond to District staff, community, and outside agency inquiries to provide information and directions as may be required.
Represent the Student Services Department in a positive manner in all communication with the public and staff.
Demonstrate good judgment in the receiving and dissemination of information.
Develop and maintain accurate files, records, budgets, and other documents.
Manage spreadsheets for completeness and conformance to standard procedures.
Prepare financial documents and requisitions for purchasing materials.
Assist the Director of Student Services by providing information, data, note-taking, etc.
Assist department personnel as may be required for support in the completion of their work activities.
Arrange and schedule conferences, meetings, and appointments.
Perform other duties, as assigned.