Secretary to Elementary Principal

Denton Independent School District • Denton, TX

7h • Onsite

About The Position

Ensures efficient operation of the school administrative office and provides clerical support for the school’s administrative staff.

Requirements

• High school diploma or equivalent
• One (1) year of secretarial experience, preferably in a public education environment
• Ability to handle multiple tasks
• Proficient skills in keyboarding, word processing, and file maintenance
• Proficiency in using personal computers and software for word processing, spreadsheet creation, and database management, with strong experience in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides) and familiarity with district-specific network systems.
• Excellent organizational, communication (written and verbal) and interpersonal skills
• Knowledge of basic accounting principles
• Ability to exercise good judgment in handling confidential information

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, student/staff reports, and campus communication as requested using a personal computer.
• Schedule meetings and appointments and maintain calendar for principal.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, staff, and parents as needed.
• Sort, distribute, or deliver mail and other documents.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication.
• Enter student immunization records; in the absence of campus R.N., administer authorized medication to students, check temperatures, and notify parents of student illness.
• Monitor and process personnel time accounting records, including leave requests and reports; compile information and submit to central office according to established deadlines.
• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s); may be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with campus budget preparation.
• Maintain school calendar of events.
• Assist with coordination of faculty meetings and campus activities.
• Maintain inventory of fixed assets, equipment, and supplies.
• Update handbooks, policy manuals, and other documents as assigned.
• Adhere to all district policies, procedures, and expectations as outlined in the employee handbook and administrative regulations.
• Follow district safety protocols and emergency procedures.
• Participate in professional development, faculty/department meetings, and special events as assigned.
• Perform additional duties as assigned to support the mission and goals of the campus and district.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED