Elementary - School Secretary

Mt. Blue Regional School District•Farmington, ME

About The Position

The school secretary is the key contact between the students, staff, public and the administrative team. This person must posess superiour interperonal skills and be extremely tactful in all dealings between students, staff, public. They are a public relations agent for the school. The Secretary will often deal with confidential material and must be a person of complete integrity. They must maintain confidentiality at all times.

Requirements

Reception and telephone skills
Typing, filing, computer skills as necessary for the position
Experience facilitating the demands of a busy yet productive office
5 years bookkeeping experience with ADS Profund software
Experience working in a school office setting with young children
Minimum education – high school diploma
Valid CHRC through the Maine DOE

Nice To Haves

Associates degree preferred

Responsibilities

Assist in preparation of the school budget in relation to the needs of Cape Cod Hill School.
Manage and maintain accurate records for each financial activity account, department, and/or other account holder (i.e., clubs, PTO) at CCHS.
Prepare purchase requisitions and keep a record of material received.
Follow established protocol through receipt and payment of items.
Act as liaison between business office and CCHS regarding bills and invoices and all other budget related matters.
Budget contact for all CCHS staff.
Communicate with staff/account holders regularly and effectively regarding their budget and bills including staff, club advisors, PTO.
Prepare and print accurate reports and budget updates for staff/account holders on a regular basis.
Work closely with Administrative Team and external account holders
Maintain records and documents as required.
Problem solve and conflict resolution for students, staff, public in the absence of the Principal.
Oversee general operations of office staff as needed.
Act as liaison between staff and Administrative Team to plan and execute projects and events.
Work as a team leader to meet the needs of the office as a whole.
Responsibilities to be reviewed and potentially adjusted annually.