Secretary to Counseling Department - Category I Classification B

Michigan City Area Schools•Michigan City, IN

13d•$13

About The Position

Responsible for maintaining and submitting interns report Schedules college representative visits for school hour sessions and assists the representative upon arrival. Schedule and direct students to sessions accordingly Receives inquiries in the guidance office and directs visitors to the appropriate office Answers the guidance office phone and directs calls accordingly Maintains the Scholarship File Box and ensures adequately stocked and serves as the liaison between students and community groups for scholarship applications Distributes college applications, information, testing applications, etc., to students and parents as needed Orders and oversees supplies for the guidance office Serves as liaison with the H.O.P.E. Program, Success through Education, and 21st Century Program. Types letters and forms for classroom distribution as counselor's needs arise Maintains and updates student data as students enroll or change addresses Process all withdrawal forms and communicate with teachers, as needed Responsible for completing a variety of yearly State Reports Maintain and update required state reporting regarding student diplomas Manage day-to-day operations of the Counseling Department with students Attend Department and/or in-service meetings for the purpose of conveying or gathering information required for Counseling Department functions, as needed or requested by the immediate supervisor Other duties as assigned

Requirements

High School Diploma or equivalent
Demonstrates strong interpersonal skills
Maintains professional and friendly demeanor and ability to work well with a diverse population
Possess excellent organizational skills
Ability to manage time efficiently and multi-task effectively
Demonstrates strong writing and editing abilities with the ability to communicate clearly and effectively
Maintain confidentiality at all times
Strong computer knowledge and general office procedures

Nice To Haves

Previous administrative experience, preferred

Responsibilities

Responsible for maintaining and submitting interns report
Schedules college representative visits for school hour sessions and assists the representative upon arrival.
Schedule and direct students to sessions accordingly
Receives inquiries in the guidance office and directs visitors to the appropriate office
Answers the guidance office phone and directs calls accordingly
Maintains the Scholarship File Box and ensures adequately stocked and serves as the liaison between students and community groups for scholarship applications
Distributes college applications, information, testing applications, etc., to students and parents as needed
Orders and oversees supplies for the guidance office
Serves as liaison with the H.O.P.E. Program, Success through Education, and 21st Century Program.
Types letters and forms for classroom distribution as counselor's needs arise
Maintains and updates student data as students enroll or change addresses
Process all withdrawal forms and communicate with teachers, as needed
Responsible for completing a variety of yearly State Reports
Maintain and update required state reporting regarding student diplomas
Manage day-to-day operations of the Counseling Department with students
Attend Department and/or in-service meetings for the purpose of conveying or gathering information required for Counseling Department functions, as needed or requested by the immediate supervisor
Other duties as assigned