Secretary to Associate High School Principal

Campbell County School District #1•Gillette, WY

10h•Onsite

About The Position

The job of Secretary to Associate High School Principal is to provide secretarial support to school-site personnel; communicate information to staff, students, the public, and other districts; ensure compliance with financial, legal and administrative requirements; provide information and/or direction as may be requested; and support assigned administrative personnel. This position is 8 hours per day, 260 days per year.

Requirements

Ability to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
Administering first aid.
Operating standard office equipment.
Performing standard bookkeeping.
Preparing and maintaining accurate records.
Ability to perform basic math, including calculations using fractions, percents, and/or ratios.
Ability to read a variety of manuals, write documents following prescribed formats, and/or present information to others.
Ability to solve practical problems.
Knowledge of accounting/bookkeeping principles.
Knowledge of business telephone etiquette.
Knowledge of concepts of grammar and punctuation.
Knowledge of safety practices and procedures.
Knowledge of age appropriate activities.
Ability to schedule a number of activities, meetings, and/or events.
Ability to often gather, collate, and/or classify data.
Ability to use basic, job-related equipment.
Flexibility to independently work with others in a wide variety of circumstances.
Flexibility to work with data utilizing defined but different processes.
Flexibility to operate equipment using defined methods.
Ability to work with a significant diversity of individuals and/or groups.
Ability to work with a variety of data.
Ability to utilize job-related equipment.
Ability to adapt to changing work priorities.
Ability to communicate with diverse groups.
Ability to maintain confidentiality.
Ability to meet deadlines and schedules.
Ability to set priorities.
Ability to work as part of a team.
Ability to work with frequent interruptions.
Job related experience is required.
High School diploma or equivalent.
Criminal Justice Fingerprint/Background Clearance.

Responsibilities

Administers approved medications and first aid to sick and/or injured children for the purpose of meeting immediate health care needs.
Assists in and/or orients volunteers and new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
Compiles data from a wide variety of sources (e.g. payroll, attendance, supply requests, calendar entries, staff communications, student data software, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
Coordinates a variety of programs and activities as assigned (e.g. substitute teachers, meetings, in-service day activities, workshops, ceremonies, dances, luncheons, field trips, supply inventory, etc.) for the purpose of delivering services in conformance to established guidelines.
Evaluates situations including emergency/disaster (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains inventory of office supplies for the purpose of ensuring availability of items as needed.
Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. student and staff information, scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or maintaining accurate site information.
Prepares written materials (e.g. parent and/or discipline handbooks, school profile reports, memos, letters, report cards, etc. as assigned) for the purpose of documenting activities, providing written reference and/or conveying information.
Processes a variety of documents and materials (e.g. registering and transferring students, employee and substitute time sheets, daily attendance, work orders, purchase orders, etc. as assigned) for the purpose of disseminating information to appropriate parties and/or maintaining effective and efficient district functioning.
Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.
Participates in meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.