Secretary/ Receptionist - 1 Year Only

Harwood Unified Union School District•Duxbury, VT

1d•Onsite

About The Position

To operate a central switchboard; to greet and provide information to callers and visitors; to perform a variety of basic secretarial and clerical tasks, such as typing, filing, and the like for a department/program or group of assigned faculty or staff members.

Requirements

Associate’s degree in a secretarial curriculum, or high school plus two years of relevant secretarial/clerical experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Some relevant switchboard/telephone reception experience.
Ability to speak clearly to and deal courteously and efficiently with callers, visitors, students, faculty and staff.
Good memory for names and numbers; ability to give directions.
Basic clerical skills, including good basic typing, filing, reading, spelling and math skills.
Familiarity with standard office machines.
Ability to deal with students, faculty, staff, parents, and/or others in a courteous and efficient manner.
Physical ability to perform the essential functions of the job as outlined above
Ability to effectively handle stressful situations and resolve conflicts.

Nice To Haves

Some word-processing experience/training desirable.

Responsibilities

Operate the central switchboard, connecting callers to proper extension.
Greet people coming into the office, and route to appropriate office or staff member.
Give callers and visitors directions to various locations, as well as directions to the school from various locations, screen calls, make appointments, answer routine questions, distribute standard information, and set up meetings.
Take and dispatch messages as needed.
Answer a variety of basic questions about procedures, schedules, events, and the like.
Distribute and collect forms and other materials.
Place outgoing calls and log for billing purposes, if required.
Keep in-house directories and related information updated.
Report any relevant problems to senior staff members, and follow-up as needed.
Perform, and/or back-up and assist senior staff members with various specialized clerical/technical tasks, such as compiling data for reports, computer data entry and routine report production, sorting/coding forms, scheduling tasks and the like.
Type a variety of written materials (correspondence, exams, reports, minutes, forms, records, brochures, etc.) from handwritten, taped or typed copy, using computer word processing equipment.
Assist office staff with a variety of general clerical tasks, such as: typing memos, reports, forms, and the like sorting and distributing incoming and outgoing mail bulk mailings, including collating, stapling, labeling basic filing tasks basic record keeping tasks, such as maintaining daily logs, records, files and /or resource materials routine bookkeeping tasks photocopying, collating and distributing various written materials
Perform related tasks as assigned.