Secretary / Receptionist

The Salvation Army USA Central Territory•Chicago, IL

6d•$21•Onsite

About The Position

The Secretary will be responsible for maintaining, corresponding, organizing, and preparing daily events, assignments, meetings, documentation, presentation and other requested as directed by the supervisor.

Requirements

Associates degree or higher preferred
Three years experience supporting an Executive.
Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel.
Maintain strict confidentiality.
Ability to prioritize work.
Attention to detail and organizational skills.
Excellent written and verbal communication skills.
Excellent research and problem-solving skills
Knowledge of office management procedures
Proficiency in MS Office (MS Excel and MS PowerPoint)
Be a Self-starter
Speaking, hearing and vision ability, and excellent manual dexterity to be able to perform office tasks.
Sitting up to seven (7) hours per day

Responsibilities

Manage office communications and support the Administrator.
Provide general support to all visitors.
Compose and prepares daily correspondence, prioritizing responses necessary.
Answer calls; take messages and route correspondence with impeccable customer service to both outside and inside customers.
Provide administrative support in an organized and timely manner. Work with assigned supervisor or department.
Manage schedules, calendars, email, and meetings as assigned by supervisor.
Maintain an orderly and accurate filing system.
Maintain confidentiality at all times.
Multitasking and the ability to prioritize daily workload for oneself and the assigned supervisor or department.
Maintains bring up files for specific projects and other items.
Manage special projects for assigned superior.
Handle complaint calls in the absence of assigned supervisor.
Other duties as assigned.