Secretary III

Euola • Boston, MA

3d

About The Position

Secretary III Euola is seeking Secretary III to provide administrative and analytic program management support to the Region 1 Program Offices and the Contract Guard Program. This position supports the Regional Director, Deputy Regional Director, branch chiefs, and associated program offices in delivering FPS's mission.

Requirements

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint; strong Excel emphasis).
• Familiarity with financial systems and ability to support budget and cost tracking.
• Strong written and oral communication skills, including ability to prepare executive-level presentations.
• High attention to detail, ability to meet planned and unplanned deadlines, and work independently with minimal supervision.
• Professionalism and ability to interact effectively with government staff and the public; business casual dress required.

Nice To Haves

• Education: High school diploma required; business/secretarial coursework preferred.
• Experience: 3–5 years of executive-level administrative or secretarial experience desired.

Responsibilities

• Provide executive-level secretarial support to the Regional Director and Deputy Regional Director.
• Manage correspondence, communications, and scheduling, and maintain official records and data systems.
• Screen calls and visitors for RD/DRD; route only those requiring leadership attention and personally handle many information requests.
• Maintain correspondence flow, records, and files for all FPS matters for the RD/DRD office.
• Prepare and manage a wide range of documents (correspondence, reports, statistics, databases, calendars) using Microsoft Office.
• Maintain and update web-based data systems by entering significant incidents, inspections, and technical reports; interpret data and seek clarifications to ensure accuracy.
• Maintain official personnel files and safeguard sensitive personal information in accordance with policy.
• Prepare and submit travel authorizations and vouchers; make and adjust travel and lodging arrangements for the RD/DRD.
• Consolidate information and prepare briefing sheets for weekly and ad hoc calls and meetings; manage conference room scheduling.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED