Secretary III

Ysleta Independent School District•El Paso, TX

5d•Onsite

About The Position

Perform complex and diverse secretarial duties with little or no supervision. Handle confidential information and engage in frequent contact with all levels of district employees, students, parents, outside agencies and public. Perform duties, functions, and services, which facilitate the principal/administrator responsibilities. Adhere to federal and state laws, as well as, district policies, procedures, and regulations. Essential Functions Prepare correspondence, forms, manuals, reports, presentations, and other documents for administrator assigned. Schedule appointments and maintain the administrator’s calendar. Review, refer and answer routine questions, correspondence, telephone calls, and electronic messages; greet public and refer appropriate inquires, requests, or concerns to the appropriate personnel. Set up meetings, including reserving the venue, preparing materials, and arranging for refreshments and catering as needed. Make travel arrangements including hotel arrangements and conference registration. Compile, maintain, and file reports, records and other documentation as required. Prepare purchase orders and payment authorizations as directed. Assist administrator with budget, delegation of work assignments and confirmation of timesheets. Research and extract information and supporting data for administrative reports. Attendance at the work site is required to meet essential functions of the job. Other Responsibilities Participate in professional development activities as required by the district. Follow established safety procedures and techniques to perform job duties; support district/department goals. Maintain a professional code of ethics and perform other duties as assigned.

Requirements

High School diploma or General Education Diploma (GED)
Five (5) years of general clerical/secretarial experience
Eighteen (18) semester hours from an accredited college/university may be substituted for each year of experience
Ability to use a current office technology
Knowledgeable of word processing/spreadsheet applications
Possess required skills and knowledge as assessed by the Ysleta ISD Paraprofessional Test

Responsibilities

Prepare correspondence, forms, manuals, reports, presentations, and other documents for administrator assigned.
Schedule appointments and maintain the administrator’s calendar.
Review, refer and answer routine questions, correspondence, telephone calls, and electronic messages; greet public and refer appropriate inquires, requests, or concerns to the appropriate personnel.
Set up meetings, including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
Make travel arrangements including hotel arrangements and conference registration.
Compile, maintain, and file reports, records and other documentation as required.
Prepare purchase orders and payment authorizations as directed.
Assist administrator with budget, delegation of work assignments and confirmation of timesheets.
Research and extract information and supporting data for administrative reports.
Participate in professional development activities as required by the district.
Follow established safety procedures and techniques to perform job duties; support district/department goals.
Maintain a professional code of ethics and perform other duties as assigned.