Secretary III - Grand Prairie, TX

Bristol Bay Native Corportation•Grand Prairie, TX

15h•Onsite

About The Position

TekPro Support Services, LLC (TSS) is a Government Consulting and Contracting firm supporting federal agencies and military installations throughout the world. We are currently seeking an Administrative Assistant to support our new mission in Grand Prairie, TX supporting the Department of Homeland Security. FPS is the security and law enforcement component of the Department of Homeland Security which is responsible for protecting federally owned or leased facilities. The FPS mission is to provide a safe environment in which Federal agencies conduct their business without fear of violence, crime, or disorder. What You'll Do: Position provides administrative support to the the Northern District Commander at the District Office, the Resource Management Branch (RMB) Chief or Security Operations Branch (SOB) Chief located in Grand Prairie, TX. The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the Regional and District offices they will support, works fairly independently with minimal oversight. The responsibilities of these positions include having knowledge and understanding of FPS R7 program mission, objectives, goals, plans and procedures. The duties in support of the District Commanders include, but are not limited to the following: Provide clear, concise, and effective responses to routine inquiries for information and/or answering questions on basic knowledge of the FPS program from office guests as well as phone inquiries which include the ability to immediately respond to potential threats. Prepare various FOUO correspondence, reports and tracking schedules for Post Inspection reports, trials, Operation Shields, security projects and facility security assessments, FSA at the direction of agency employees. Track and report monthly Vehicle Operating Reports and mileage reporting to the region. Maintain records of all District Purchase Card Transaction Worksheets. Manage monthly travel statement reconciliation of transactions. Prepare, label and track the shipping of all outgoing packages. Receive and distribute all incoming mail and packages in accordance with established policy. Maintain spreadsheet and update all GSA properties including Inspector’s assigned buildings, PSO posts and contacts. Coordinate and assist agency employees with yearly inventory for field office. Inventory consists of FPS contract guard radios, FPS issued vehicles, office equipment, phones, etc. Assists FPS with the planning and execution of special events supported and recognized by the Federal Government, such as, but not limited to, Combined Federal Campaign, Feds Feed Families Campaign, retirement ceremonies, and awards ceremonies. Performs other miscellaneous duties such as making travel plans, assisting Government employee in the preparation of travel authorizations and expense reports, maintaining time and attendance reports, making copies, and arranging for conference rooms. Receive and prepare weekly status reports for Security Operations Branch Facility Risk. As required, provide assistance in support of the Security Operations Branch Law Enforcement Security and Contract Guard program in areas of FSA’s, prelease assessments, guard inspection reports and data-base maintenance. Will complete any other special assignments as they relate to the administrative and clerical support of the FPS mission and programs. What You Bring: Must have a Public Trust clearance. Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary.Must have ability to compile and organize reports.Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). What We Offer: TSS offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement

Requirements

Must have a Public Trust clearance.
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).

Responsibilities

Provide clear, concise, and effective responses to routine inquiries for information and/or answering questions on basic knowledge of the FPS program from office guests as well as phone inquiries which include the ability to immediately respond to potential threats.
Prepare various FOUO correspondence, reports and tracking schedules for Post Inspection reports, trials, Operation Shields, security projects and facility security assessments, FSA at the direction of agency employees.
Track and report monthly Vehicle Operating Reports and mileage reporting to the region.
Maintain records of all District Purchase Card Transaction Worksheets.
Manage monthly travel statement reconciliation of transactions.
Prepare, label and track the shipping of all outgoing packages.
Receive and distribute all incoming mail and packages in accordance with established policy.
Maintain spreadsheet and update all GSA properties including Inspector’s assigned buildings, PSO posts and contacts.
Coordinate and assist agency employees with yearly inventory for field office.
Assists FPS with the planning and execution of special events supported and recognized by the Federal Government, such as, but not limited to, Combined Federal Campaign, Feds Feed Families Campaign, retirement ceremonies, and awards ceremonies.
Performs other miscellaneous duties such as making travel plans, assisting Government employee in the preparation of travel authorizations and expense reports, maintaining time and attendance reports, making copies, and arranging for conference rooms.
Receive and prepare weekly status reports for Security Operations Branch Facility Risk.
As required, provide assistance in support of the Security Operations Branch Law Enforcement Security and Contract Guard program in areas of FSA’s, prelease assessments, guard inspection reports and data-base maintenance.
Will complete any other special assignments as they relate to the administrative and clerical support of the FPS mission and programs.