PHX - Secretary II

Calista Corporation

2d

About The Position

Tunista Logistics Solutions LLC Regular PRIMARY FUNCTION Provides principal secretarial support in an office, usually to one individual, and, in some cases, also to the subordinate staff of that individual. Works fairly independently, receiving a minimum of detailed supervision and guidance. Performs varied clerical and secretarial duties requiring a knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. ESSENTIAL FUNCTIONS Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following: Maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff. Works independently, receiving a minimum of detailed supervision and guidance. Performs varied clerical and secretarial duties requiring a knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Screens telephone calls, visitors, and incoming correspondence; personally, responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices. Processes work requests and inputs workorder information into CMMS Other duties as assigned SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks.

Requirements

• Ability to safeguard all government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage, and accidental damage, including controller used controlled forms.
• Great interpersonal skills
• Excellent time management skills
• Must have excellent verbal communication and customer service skills, as well as clear, effective technical writing ability.
• Must be a self-starter with a tenacious drive for completing routine duties as well as resolving novel challenges; analyze, research, find and implement solutions, and document key steps.
• Must not pose a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population.
• Present a neat, clean, and professional appearance always, unless precluded by assigned work.
• Demonstrable experience as a self-starter who takes initiative in problem resolution, and follow-through for non-routine issues.
• Must be a high school graduate or equivalent with 1+ years administrative background.
• Must be able to pass a drug test, and have, or be able to obtain, a DoD National Agency Check Investigation (NACI) Secret Security Clearance.

Responsibilities

• Maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff.
• Screens telephone calls, visitors, and incoming correspondence
• Personally, responds to requests for information concerning office procedures
• Processes work requests and inputs workorder information into CMMS
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED