Secretary II

Michigan State University•East Lansing, MI

84d•$18 - $23•Remote

About The Position

This entry-level role provides essential administrative and clerical support to ensure the smooth daily operations of all departmental workspaces, including offices, classrooms, meeting rooms, and shared resource areas. The position requires strong organizational skills, attention to detail, and a commitment to maintaining clean, orderly, and functional environments. Responsibilities include handling routine office procedures, maintaining files and inventories, coordinating communications, assisting with departmental tasks and events, and supporting faculty, staff, students, and guests across various departmental settings.

Requirements

Knowledge normally acquired through a high school education with coursework in typing and shorthand
One to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; and may require knowledge of technical or medical terminology and/or technical training related to the field of employment; may require bilingual abilities in a specific language; or an equivalent combination of education and experience.

Nice To Haves

An organized, reliable, detail-oriented, and professional individual with strong communication and the ability to prioritize tasks and meet deadlines efficiently.
Candidates should have one to three years of related experience in an office or administrative support setting, or an equivalent combination of education and experience.
Accuracy in word processing, scheduling, typing, and filing is essential.
Proficiency in Microsoft Office 365
Strong interpersonal abilities with excellent verbal and written communication skills to effectively communicate with students, staff, faculty, administrators, and the public.
Self-motivated with refined organizational skills.
Enthusiastic about working in a collaborative environment.

Responsibilities

Participate in the development and revisions of program mission, vision, goals, meetings, and ongoing program evaluation activities
Participate in accreditation activities
Organizes routine office procedures, performs secretarial tasks for faculty and staff, and maintains departmental files
Maintains the departmental task calendar to ensure deadlines are met and activities are completed as scheduled
Prepares and edits documents to support departmental operations and individual projects
Assists with faculty and committee meetings by preparing agendas, recording minutes, compiling data, and supporting faculty and guest speakers during the didactic year, including exam proctoring and lecture setup
Assists with recording, editing, and uploading lectures to MSU MediaSpace in accordance with departmental standards, and develops proficiency with classroom technology to support faculty and guest speakers under the direction of the Curriculum Assistant
Supports academic programs by assisting faculty, proctoring exams, communicating with students, and managing curriculum data
Assists the department creating IT service requests for computer-related issues and problems
Maintains key logs, tracks technology inventory, and coordinates building services to support departmental physical resources; provides biannual reports to the program director and fiscal officer
Maintains supply inventories, organizes the swag room and office space, and coordinates incoming and outgoing mail and packages
Other duties as assigned.