Secretary II

Goldbelt, Inc.

10h • $90,000 - $98,000

About The Position

Goldbelt C6 offers research and development, engineering, and logistics services that enhance and enlarge customers' operations. C6's expertise is focused on integrating C6ISR and scientific, engineering, and technical support for various government partners. The experts at C6 are research and data-driven and ready to create custom solutions.
Summary:
Goldbelt C6, LLC., is seeking multiple Secretary II positions to provide administrative, clerical, and program support assistance supporting the Bureau of Economic and Business Affairs (EB) and the Bureau of Energy Resources (ENR).

Requirements

• Ability to act as liaison
• The ability to plan, organize, and prioritize multiple assignments with tight deadlines that often require coordination with other organizations
• Proficiency in the use of the Microsoft Office Suite (Word, Excel, PowerPoint, and Access) to collect, organize, prepare, and present information to a variety of audiences
• The ability to communicate effectively, both orally and in writing, to provide information and assistance, prepare correspondence and reports, discuss procedures, participate in meetings, and solve problems
• High School diploma
• Experience in general practices within the Federal Government, and specifically within the Department of State
• Experience working with staff of all levels
• Experience in applying government regulations and procedures, such as travel regulations as they pertain to domestic and international travel
• Currently has an active Secret Clearance
• Some travel may be required

Nice To Haves

• Bachelor's degree preferred
• Prior experience working with the U.S. Department of State

Responsibilities

• Maintain the Deputy Assistant Secretary’s calendar, establishes meeting priorities, reschedules and arranges for substitute representation as appropriate
• Makes travel arrangements for the Deputy Assistant Secretary, including securing travel and hotel reservations, passports, visas, and other travel documents
• Review, analyze, and screens visitors and incoming phone calls, determines nature of request, routing issues of overriding and central importance to the Deputy Assistant Secretary and all other correspondence to appropriate staff, and personally provides routine or procedural information
• Makes proper disposition of all communication coming into the office; recommends staff assignment for action based on knowledge of priorities, staff workload, and program goals
• Reviews, drafts, and processes correspondence for most non-technical matters; identifies items which need to be brought to the attention of the supervisor and refers to appropriate staff member; uses a variety of software in support of the office (e.g., Microsoft Office, E2 Solutions)
• Maintain liaison - as needed - with senior officials both within and outside the Department. Make independent decisions on selected matters that can be resolved within expertise. If necessary, engage bureaus and offices in anticipation for the Deputy Assistant Secretary’s needs
• Establishes and maintains multiple types of office records to enable quick and efficient retrieval of information, purges files as appropriate
• Prepares and submits requisitions for office supplies, printing support, and related materials based upon personal assessment of the Deputy Assistant Secretary requirements, or as specifically requested
• Provides administrative support for meetings and conferences - e.g., schedules, gathers background materials, reserves appropriate facilities, clears, and escorts visitors; attends as required to provide administrative support
• Serves as backup to other ENR secretaries as needed

Benefits

• As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED