Secretary II – Front Office Support (EOIR)

CGI • Falls Church, VA

4d • Onsite

About The Position

CGI Federal is seeking a Front Desk Secretary to support EOIR/BIA in Falls Church, VA Your future duties and responsibilities: Manage various situations, problems, and deviations in office operations in accordance with the supervisor's general instructions, priorities, duties, policies, and program goals. The supervisor may assist with special assignments. Duties include, but are not limited to, the following: a. Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information regarding office procedures; determine which requests should be handled by the supervisor, appropriate staff member, or other offices; prepare and sign routine non-technical correspondence in your own or the supervisor's name. b. Schedule tentative appointments without prior clearance. Arrange conferences and meetings and gather established background materials as directed. May attend meetings and record and report on the proceedings. c. Review outgoing materials and correspondence for internal consistency and adherence to the supervisor's procedures; ensure that proper clearances have been obtained when necessary. d. Collect information from files or staff for routine inquiries on office programs or periodic reports, and refer non-routine requests to the supervisor or staff. e. Explain the supervisor's requirements concerning office procedures to subordinate staff, coordinate personnel and administrative forms for the office, and forward them for processing.

Requirements

• Must be able to successfully obtain a DOJ Public Trust
• High School Diploma
• Must be able to pass CGI Federal background investigation

Responsibilities

• Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information regarding office procedures; determine which requests should be handled by the supervisor, appropriate staff member, or other offices; prepare and sign routine non-technical correspondence in your own or the supervisor's name.
• Schedule tentative appointments without prior clearance.
• Arrange conferences and meetings and gather established background materials as directed.
• May attend meetings and record and report on the proceedings.
• Review outgoing materials and correspondence for internal consistency and adherence to the supervisor's procedures; ensure that proper clearances have been obtained when necessary.
• Collect information from files or staff for routine inquiries on office programs or periodic reports, and refer non-routine requests to the supervisor or staff.
• Explain the supervisor's requirements concerning office procedures to subordinate staff, coordinate personnel and administrative forms for the office, and forward them for processing.

Benefits

• Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
• 401(k) Plan and Profit Participation for eligible professionals
• Paid Time Off (PTO)
• Paid Federal Holidays
• Health & Welfare Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED