Secretary I

Euola • Albany, NY

4d

About The Position

Secretary I Euola is seeking Secretary I to support The Federal Protective Service District 3 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations.

Requirements

• High school diploma or technical training with at least 2 years of professional experience
• Strong analytical and organizational skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems.
• Attention to detail and ability to manage multiple priorities simultaneously.

Nice To Haves

• Associate degree (Business, Management, or related field preferred)
• 2–3 years of relevant administrative or analytical experience
• Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus.

Responsibilities

• Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation.
• Maintain confidentiality and accuracy in data analysis and reporting.
• Provide recommendations for process improvement based on government and industry's best practices.
• Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications.
• Collect and compile operational data and prepare reports for management.
• Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system.
• Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS).
• Coordinate with regional CORs, PSOs, and Task Managers to support program operations.
• Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs).
• Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses.
• Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff.
• Support administrative audits and compile performance monitoring meeting data.
• Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures.
• Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions.
• Support training and equipment inventory tracking for federal law enforcement staff.
• Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution.
• Maintain office records and phone contact listings.
• Provide general administrative assistance to ensure efficient daily operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED