Secretary & Human Resources Assistant (4281)

THE SALVATION ARMY•Jackson, MS

12d•$16 - $16•Onsite

About The Position

This position is responsible for: Performs a variety of clerical and secretarial work necessary for the smooth operation of the office for two departments at Divisional Headquarters.

Requirements

High school diploma or G.E.D. required, and two years of experience performing secretarial support work in an office environment with at least six months working with confidential personnel information, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Valid state driver’s license
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to sort and file documents alphabetically and numerically.
Ability to type and keypunch data into a computer with a high rate of accuracy in a timely manner.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Responsibilities

Prepares, types, and processes correspondence, proposals, contracts, agreements, scripts, statistics, check requests, audit sheets, forms, invoices, notices, bulletins, agendas, schedules, minutes, newsletters, reports, manuals, etc.; ensures the accuracy, completeness, and timeliness of the same; acknowledges routine correspondence.
Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
Receives, sorts, collates and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.