Secretary, Elementary Principal @ Bush Elementary

Alief Independent School District•Houston, TX

60d•Onsite

About The Position

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description. Hiring administrators review applications, interview, and recommend for hire.

Requirements

High school diploma or GED
Qualifies for state paraprofessional certification
Proficient keyboarding and file maintenance skills
Knowledge of school district organization, operations, and administrative policies
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to multi-task complex administrative activities
Five (5) years' experience as a secretary

Nice To Haves

Alief secretarial experience preferred

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
Maintain school calendar of events.
Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Sort, distribute, or deliver mail and other documents.
Monitor the overall building maintenance.
Maintain compensatory time documentation.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Assist students, teachers, and parents as needed.
Schedule meetings and appointments and maintain calendar for principal.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
Maintain inventory of fixed assets, equipment, and supplies.
Assist principal by inputting and tracking campus budget throughout the fiscal year.
Comply with policies established by federal and state laws and regulations, and local board policy.
Assist with planning, preparation, and setup of faculty meetings and campus activities.
Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.
Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
Implement alternative methods of instruction as needed.
Perform other duties as assigned.
Monitor the work of campus secretaries and clerical aides.