Secretary, Director of Special Programs (Internal Applicants Only)

Southside Independent School District•San Antonio, TX

66d•Onsite

About The Position

To contribute to the efficient operation of the Special Programs Department so that the Department will have a maximum positive impact on the education of students.

Requirements

High School Diploma or GED
Highly proficient keyboarding skills, ability to use personal computer and software to develop spreadsheets, databases and word processing
Effective organization skills
Excellent communication and interpersonal skills
Basic math skills
Three years secretarial experience, preferably in a public education environment

Responsibilities

Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments.
Works cooperatively with others and maintains a positive attitude in the work environment.
Demonstrates initiative and good judgment in problem solving and decision-making.
Reports promptly and maintains good attendance.
Uses time productively on the job.
Follows district policies, rules and regulations.
Accepts supervisory direction.
Strives to improve job skills.
Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district.
Performs various office duties as assigned by the Director which may include, but not limited to typing confidential memoranda, observation reports, and annual performance reviews.
Maintains Department schedule rescheduling whenever necessary and keeps concerned parties informed of any changes in schedule.
Carries out office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others.
Prepares, processes and maintains oversight of purchase orders.
Provides well-organized, accurate work.
Demonstrates ability to prioritize tasks and to change priorities, as appropriate, to meet the needs of the job.
Contribute to the overall efficiency of the Department by providing management of supplies, information, documentation and files as assigned by Director.
Maintains inventory of the Department.
Utilizes computer skills and performs data entry while maintaining data integrity and confidentiality for the department.
Provide support and orientation for new staff members to workings of the department.
Provide support with the smooth flow of trainings and meetings with in the department.
Keep Director current on emerging issues and concerns within job responsibilities.
Always use professional demeanor when communicating with professionals, parents, and community.
Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments.
Works cooperatively with others and maintains a positive attitude in the work environment.
Demonstrates initiative and good judgment in problem solving and decision-making.
Reports promptly and maintains good attendance.
Uses time productively on the job.
Follows district policies, rules and regulations.
Accepts supervisory direction.
Must be able to perform the essential functions of walking and interacting with campus staff and/or district employees in the specific work site assigned (office setting).
Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district.
Support mission of school district.
Maintain a professional relationship with supervisors, colleagues, students, parents, and community members.
Use effective communication skills to present information accurately and clearly.
Participate in staff development activities to improve job-related skills including assigned areas aligned to student needs, disabilities, IDEA, state special education and district guidelines.
Keep informed of and comply with federal, state, district, and school regulations and policies for special education teachers.
Compile, maintain, and file all physical and computerized reports, records, and other documents required.
Maintain confidentiality.
Performs other duties as assigned.