Secretary Associate Legal

State of Maine•Augusta, ME

20h•$40,082 - $57,699

About The Position

The Office of the Attorney General is looking to hire an organized individual to fill a Secretary Associate Legal vacancy in our Augusta Office, Consumer Protection Division. The position requires legal and non-legal document management and administrative support, record keeping, data management, organization, archiving and calendar management. The ideal candidate must be motivated and organized. The candidate must have excellent interpersonal skills and work ethically, with a positive, can-do attitude, a willingness to learn new skills and the ability to adjust to shifting responsibilities. It is essential that the successful candidate work well as part of a team, have some knowledge of electronic file management and an ability to perform legal support tasks such as drafting cover letters and filing documents with the court.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.
All positions in this classification assume the qualifications of: Secretary.

Responsibilities

Utilizing Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
Handling incoming and outgoing mail for Assistant Attorneys General (AAGs)
Handling sensitive confidential information for AAGs
Preparing and filing court documents for AAGs, including pleadings, motions, orders, and subpoenas in state court and federal court as instructed.
Calendaring all deadlines and reminders

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State of Maine contributes 13.29% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.