Secretary - Academic Year

Bridgewater-Raynham Regional School District•Bridgewater, MA

About The Position

Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law. Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person. Enter and update student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means. Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day. Receives and processes incoming correspondences from families (i.e. doctors’ notes, dismissal notes, vacation letters, etc.). Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc. Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district. Assists Special Education Department to create MCAS pull out groups for student accommodations. Maintains an accurate, up-to-date schedule and calendar of facility use for the Principal, staff, and community groups. Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff. Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community. Coordinate deliveries to students and staff throughout the school day. Processes CORI forms. Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary. Make and/or monitor announcements made via the school intercom system. Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs. Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principal. Collaborates with various district departments, schools, and/or outside entities as necessary. Other duties as assigned by the Principal and/or designee. The mission of the Bridgewater-Raynham Regional School District is to provide excellence in education for all students in an environment that values the individual. Our District is focusing its efforts to build an organization based on equity, inclusion and belonging for all students, their families, staff, and community members, by promoting the ideals of embracing differences and elevating them as opportunities. Our District recognizes that the existing systems disproportionately impact the most marginalized students and communities in our society. We believe that these marginalized voices must be centered and amplified in our work so that all feel that they are welcomed, respected, supported, and valued. We are aiming to eliminate practices, policies and processes that impede our ability to be a diverse and inclusive employer of choice. We are committed to identifying areas of underrepresentation and working to develop strategies that will remedy underrepresentation and/or demonstrate “good faith” efforts toward a remedy. For this reason, we strongly encourage applications from candidates with diverse backgrounds.

Responsibilities

Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law.
Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person.
Enter and update student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means.
Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day.
Receives and processes incoming correspondences from families (i.e. doctors’ notes, dismissal notes, vacation letters, etc.).
Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc.
Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district.
Assists Special Education Department to create MCAS pull out groups for student accommodations.
Maintains an accurate, up-to-date schedule and calendar of facility use for the Principal, staff, and community groups.
Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff.
Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community.
Coordinate deliveries to students and staff throughout the school day.
Processes CORI forms.
Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary.
Make and/or monitor announcements made via the school intercom system.
Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs.
Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principal.
Collaborates with various district departments, schools, and/or outside entities as necessary.
Other duties as assigned by the Principal and/or designee.