Administrative Secretary, Academic Achievement - STEP

The University of Akron•Akron, OH

15d•$15

About The Position

Job Summary: Coordinate the daily office operations through various activities such as report compilation, composing correspondence, scheduling meetings and providing information to the public. Handle differing situations, problems and deviations in the work of the office according to the supervisor's general instructions, priorities, policies and program goals. Essential Functions: 20% Coordinate daily operations, compile information for reports and process paperwork and forms. Compose and sign routine correspondence in own or supervisor's name. Coordinate personnel and administrative forms, which may be confidential at times, for the office and forwards for processing. Interpret policies and procedures for students and faculty. Investigate and respond to concerns raised by students and staff. 20%-40% Operate computers, using various software packages and other office equipment Prepare mailings, meeting minutes and presentations in addition to typing and proofing copies, publications and other documents. Act as liaison between the department and the University community through the preparation of correspondence and scheduling of appointments. 5%-10% Organize meetings and special events, provide assistance in program planning and coordinate travel arrangements when necessary. 10%-20% Perform various clerical tasks including answering phones and directing calls, distributing mail, managing calendars/scheduling, and responding to inquiries or complaints from students, faculty or the general public. 5%-10% Establish organization within the office through the maintenance of office records and filing systems. Process requisitions for office supplies/equipment and monitors the receipt and payment of orders. 5%-10% Train and supervise student assistants. Additional Position Information: Required Qualifications: Requires high school diploma or GED. Experience : Requires a minimum of 2 years' experience in office/clerical procedures. Working knowledge of basic office equipment and computer applications including work processing, spreadsheet and database software packages required. Typing and editing, strong interpersonal and organizational skills required. Ability to work independently and exercise considerable judgment in coordinating activities and managing telephone calls and visitor required.

Requirements

Requires high school diploma or GED.
Requires a minimum of 2 years' experience in office/clerical procedures.
Working knowledge of basic office equipment and computer applications including work processing, spreadsheet and database software packages required.
Typing and editing, strong interpersonal and organizational skills required.
Ability to work independently and exercise considerable judgment in coordinating activities and managing telephone calls and visitor required.

Responsibilities

Coordinate daily operations, compile information for reports and process paperwork and forms.
Compose and sign routine correspondence in own or supervisor's name.
Coordinate personnel and administrative forms, which may be confidential at times, for the office and forwards for processing.
Interpret policies and procedures for students and faculty.
Investigate and respond to concerns raised by students and staff.
Operate computers, using various software packages and other office equipment
Prepare mailings, meeting minutes and presentations in addition to typing and proofing copies, publications and other documents.
Act as liaison between the department and the University community through the preparation of correspondence and scheduling of appointments.
Organize meetings and special events, provide assistance in program planning and coordinate travel arrangements when necessary.
Perform various clerical tasks including answering phones and directing calls, distributing mail, managing calendars/scheduling, and responding to inquiries or complaints from students, faculty or the general public.
Establish organization within the office through the maintenance of office records and filing systems.
Process requisitions for office supplies/equipment and monitors the receipt and payment of orders.
Train and supervise student assistants.