Secretary - Academic Year
About The Position
Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law. Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person. Enter and update student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means. Mains a regular and comprehensive filing system and assures that all records are secured at the end of each work day. Receives and processes incoming correspondences from families (i.e. doctors' notes, dismissal notes, vacation letters, etc.). Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc. Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district. Assists Special Education Department to create MCAS pull out groups for student accommodations. Mains an accurate, up-to-date schedule and calendar of facility use for the Principal, staff, and community groups. Mains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff. Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community. Coordinate deliveries to students and staff throughout the school day. Processes CORI forms. Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary. Make and/or monitor announcements made via the school intercom system. Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs. Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principal. Collaborates with various district departments, schools, and/or outside entities as necessary. Other duties as assigned by the Principal and/or designee.
Responsibilities
- Maintains confidentiality and security of school information.
- Greets and directs visitors.
- Enters and updates student information in SIS (PowerSchool).
- Maintains filing system and secures records.
- Processes incoming correspondences from families.
- Answers phones, responds to requests, and directs messages.
- Assists in building security.
- Assists Special Education Department with MCAS pull out groups.
- Maintains facility use schedule and calendar.
- Maintains attendance records and prepares reports.
- Prepares and distributes reports and information packets.
- Coordinates deliveries to students and staff.
- Processes CORI forms.
- Prepares and prints documents.
- Makes and monitors announcements.
- Assures maintenance of office equipment.
- Recommends equipment and workflow changes.
- Collaborates with district departments and outside entities.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
No Education Listed
Number of Employees
101-250 employees
