Secretary 2 (Nursing Department) (WESTERN CONNECTICUT STATE UNIVERSITY) - #251121-7539CL-001

State of Connecticut•Danbury, CT

30d

About The Position

The incumbent in this role will be responsible for the full range of secretarial support duties as well as a wide variety of functional coverage and back-up support as needed to faculty and staff, to include: Serving as a welcoming professional and student-centered, first point of contact for students, faculty and staff; Providing support to the Department Chairperson, along with providing general support to department faculty; Calendar management; Generating, processing, maintaining, and filing contracts for part-time faculty; Generating, processing, maintaining and filing contracts for outside agencies; Administering time sheets through CORE-CT; Preparing honorariums, faculty workload forms, travel forms, purchase requisitions; P-card tracking, maintaining budget accounts; Creating correspondence as well as proofreading correspondence by the chairs or others in the department; Submitting maintenance requests, ordering and maintaining office supplies; In consultation with the Chairperson, giving permissions and overrides to students via Banner; Accepting applications, documents and checks for annual department events; Compiling data for report preparation; Preparing, tracking and distributing various reports.

Requirements

Three (3) years of experience above the routine clerk level in office support or secretarial work.
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Nice To Haves

Excellent written and verbal communication
Pleasant telephone and reception demeanor
Attention to detail, accuracy and proofreading experience
Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word
Budgeting experience
Experience with Banner
Customer service experience
Front desk reception experience
Office management experience

Responsibilities

Serving as a welcoming professional and student-centered, first point of contact for students, faculty and staff
Providing support to the Department Chairperson, along with providing general support to department faculty
Calendar management
Generating, processing, maintaining, and filing contracts for part-time faculty
Generating, processing, maintaining and filing contracts for outside agencies
Administering time sheets through CORE-CT
Preparing honorariums, faculty workload forms, travel forms, purchase requisitions
P-card tracking, maintaining budget accounts
Creating correspondence as well as proofreading correspondence by the chairs or others in the department
Submitting maintenance requests, ordering and maintaining office supplies
In consultation with the Chairperson, giving permissions and overrides to students via Banner
Accepting applications, documents and checks for annual department events
Compiling data for report preparation
Preparing, tracking and distributing various reports