Secretarial Support I - Family Court (Part Time)

County Of Lehigh Pennsylvania•Allentown, PA

23h•Onsite

About The Position

This is advanced secretarial support work at the full performance level. The role involves individual responsibility for procedural processing of specific functions, with a primary focus on assisting litigants with Protection From Abuse (PFA) and custody processes within the Family Court Office.

Requirements

Knowledge of clerical practices and procedures commonly employed in administrative, governmental, legal, judicial or similar offices.
Thorough knowledge of English usage, grammar, spelling and punctuation as used in routine clerical assignments.
Ability to organize workload, establish priorities and complete clerical processing requirements.
Skill in gathering information from and explaining procedural and/or processing requirements to visitors and callers.
Minimum of 50 wpm typing.
G.E.D or High School Diploma
Three to four years clerical experience or any equivalent combination of acceptable training and experience which has provided the knowledge, skills and abilities cited above.

Responsibilities

Accompany PFA litigants to court, proofread orders, copy, file and distribute PFA documents to litigants and other Court offices.
Interview litigants and review PFA petitions, accurately input data from petition into computer.
Generate and edit standard court orders.
Schedule PFA Hearings.
Review custody petitions received in-person and electronically.
Schedule custody conferences/hearings.
Mail notices and add case flags to prepare cases for a custody conference.
Prepare and electronically file COPE Orders.
Monitor and process custody filings from the Online Filing Site and office workflows.
Assist with reception desk tasks when needed; checking-in litigants and verifying contact information for custody conferences/hearings.
Review court docket, determine if litigant needs to complete any forms and generate said forms.
Answer telephone; determine nature of call, answer questions about Custody, Protection Order and Divorce services provided at the Family Court Office.
Familiarity with the Court's website to assist litigants in locating Custody, Divorce and general Family Court Forms online.
Monitor emails and faxes received in the general Family Court inbox.
Respond to emails when appropriate or forward to appropriate staff/office for action.
Perform other duties as needed to ensure efficient and effective operation of the Family Court Office.