Secretarial Position

Connecticut REAP•Bristol, CT

40d

About The Position

SUMMARY: Responsible for secretarial duties associated with the high school. ESSENTIAL DUTIES AND RESPONSIBILITIES: Knowledge of and operation of varied office machines. Set up and maintain accurate general office records and files, including staff and student records, confidential principals 'files. Maintain confidentiality of staff and student records, including incident reporting, etc. Maintain an accurate inventory of supplies and equipment to prepare requisitions utilizing the MUNIS system. Assist with technology, building repair requests. Assist with fundraisers and field trip approvals and maintain records. Maintain the Student Activity accounts using the School Cash system, including preparing reports. Maintain appointment calendar(s), activity calendar, receive calls and schedule appointments. Prepare correspondence as needed, including electronic versions with the Parent Square app. Direct to inquiries from students, staff and the general public to the appropriate staff. Prepare faculty and staff lists, etc. for staff, administration and BOE. Assist with PTO and professional development forms Prepare staff coverage and assign substitutes for each day. Familiar Frontline Absence Management and ability to communicate with Educational Staffing Services (ESS) Prepare payroll and submit staff attendance data and staff coverage sheets. Maintain and update student and staff records in PowerSchool. Create and maintain athletic eligibility lists. Familiar with PowerSchool, Final Forms, and FusionPoint Sports for determining academic eligibility. Assist with coordination of awards night, staff gatherings, professional development supplies, etc. Coordinate all aspects of the graduation ceremony and activities, including the graduate list and diplomas. Coordinate the preparation of student and staff handbooks. Assist with preparation of statistical information and special reports including the Master Schedule report. Delegate/monitor roles and responsibilities of the secretarial team. Take notes and prepare minutes of meetings especially for the secretarial team. Perform other duties as required by supervisors.

Requirements

High School Diploma or General Education Degree (GED) preferred.

Nice To Haves

Previous office experience is desirable.

Responsibilities

Knowledge of and operation of varied office machines.
Set up and maintain accurate general office records and files, including staff and student records, confidential principals 'files.
Maintain confidentiality of staff and student records, including incident reporting, etc.
Maintain an accurate inventory of supplies and equipment to prepare requisitions utilizing the MUNIS system.
Assist with technology, building repair requests.
Assist with fundraisers and field trip approvals and maintain records.
Maintain the Student Activity accounts using the School Cash system, including preparing reports.
Maintain appointment calendar(s), activity calendar, receive calls and schedule appointments.
Prepare correspondence as needed, including electronic versions with the Parent Square app.
Direct to inquiries from students, staff and the general public to the appropriate staff.
Prepare faculty and staff lists, etc. for staff, administration and BOE.
Assist with PTO and professional development forms
Prepare staff coverage and assign substitutes for each day. Familiar Frontline Absence Management and ability to communicate with Educational Staffing Services (ESS)
Prepare payroll and submit staff attendance data and staff coverage sheets.
Maintain and update student and staff records in PowerSchool.
Create and maintain athletic eligibility lists. Familiar with PowerSchool, Final Forms, and FusionPoint Sports for determining academic eligibility.
Assist with coordination of awards night, staff gatherings, professional development supplies, etc.
Coordinate all aspects of the graduation ceremony and activities, including the graduate list and diplomas.
Coordinate the preparation of student and staff handbooks.
Assist with preparation of statistical information and special reports including the Master Schedule report.
Delegate/monitor roles and responsibilities of the secretarial team.
Take notes and prepare minutes of meetings especially for the secretarial team.
Perform other duties as required by supervisors.