Seasonal HR Administrative Assistant

Discovery Land Company•Coeur d'Alene, ID

2d•Onsite

About The Position

Discovery Land Company creates one-of-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. Through these environments, Clubs foster relationships, share unforgettable and life-changing experiences, embrace well-being, and inspire pure expressions of love, joy, compassion, and gratitude in all forms. At Gozzer Ranch we believe that meeting the mission stated above is a promise we get to deliver on every day. Gozzer Ranch Employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities to create a viable and fun world for future generations, we do this by operating from our company’s unwavering values, learning, growing, and adjusting as we go. As a Seasonal HR Administrative Assistant for Gozzer Ranch you will be part of creating the Gozzer Ranch Experience. You may be asked to perform other tasks (outside of your key areas of responsibility) from time to time based on business needs. While performing all tasks at Gozzer Ranch we require passion and behavior that embodies our company values: PEOPLE ARE OUR PRIORITY WE RESPECT PEOPLE, PLACES, AND CULTURES WE DO THE RIGHT THING WE BELIEVE IN HAVING FUN

Requirements

Proficient in Microsoft Office Suite (specifically Outlook, Excel, and Word) and possessing basic computer knowledge.
Excellent communications and people skills, including responding to all inquiries and requests in a timely manner.
Highly organized with exceptional time management skills.
Ability to work effectively with all personality types.
Ability to understand and carry out verbal and written instructions independently.
Ability to work within a fast-paced, high-growth work environment.
Ability to work flexible hours, including weekends, holidays, morning, and nights.
Ability to work in all weather conditions and temperatures to include inside and outside areas.
Ability to perform light physical tasks, exerting up to 25 lbs. of force on a frequent basis and up to 75 lbs. on an occasional basis independently or with help.
Ability to perform such activities as grasping, lifting, reaching, crouching, walking, sitting, and carrying.

Responsibilities

Always provide our employees with prompt and professional service.
Provide a safe, inclusive community and support culture of well-being.
Work intentionally to include ALL Gozzer Employees.
Create good working relationships with ALL Gozzer Employees.
Maintain a courteous attitude toward ALL Gozzer Employees.
Assist with employee onboarding via the Workday HRIS, including – sending offer letters, initiating background checks, launching employee onboarding, and communicating onboarding instructions and requirements to new employees.
Assist with employee file management and consolidation – includes ensuring that all employee documentation is properly uploaded within Workday HRIS, and transitioning current documentation from employee Shared Drive and hard folders into Workday HRIS.
Assist with seasonal job posting and applicant/candidate management – includes the updating, closing, and posting of seasonal job openings per direction from HR management and department leadership. Also includes the daily review of new applicants, initial screening process, and forwarding to hiring managers for further review and outreach.
Assist with the management of shared HR inboxes, and the related responses, follow-up communication, and escalation of all inquiries and requests as needed to the applicable and appropriate channels in a timely manner.
Assist with the preparation and coordination of New Hire Welcome Experience presentations.
Assist with pre-season employee event set up and planning, such as the pre-season employee party.
Additional duties as assigned, including the potential to assist within other club departments as needed with tasks such as candidate/applicant outreach and screening, pre-season club preparations, etc.
Assist management and employee housing staff with pre-season preparations prior to employee housing arrivals, including “Ranch House” facility cleaning, laundry, maintenance, and project completion.
Assist management with keeping an updated occupancy calendar to allow for planning, scheduling and coordination of all employee housing arrivals and departures, including move-in cleaning and preparation.
Assist with the coordination of travel, arrival and housing move-in of international program employees.
Assist international employees with completing steps required for U.S. worker documentation with appropriate government agencies (Social Security administration), as well as setting up U.S. bank accounts.