Seasonal Camp Logistics and Procurement Coordinator

Bright Horizons

4d•$21 - $24•Remote

About The Position

The Procurement and Logistics Coordinator (Part-Time, Seasonal) supports the Steve & Kate’s Procurement and Logistics team in sourcing, organizing, and preparing equipment and supplies for peak season camp operations nationwide. This role focuses on executing key administrative, reporting, and inventory-related tasks that help ensure accurate tracking and timely preparation of materials. The Coordinator will also collaborate with internal partners to support smooth, on-budget, and on-time distribution of camp equipment throughout the season. This is a Remote, Seasonal, Part-Time position available in the United States. Bright Horizons is a leading education and care company that helps employees thrive at work and at home by partnering with employers to offer high-quality child care, elder care, and educational support. Our workplace reflects this commitment—with collaborative environments, meaningful benefits, and a culture that supports both career growth and personal well-being. Whether you’re caring for children or powering the systems and partnerships that make it all possible, at Bright Horizons, you’re the difference.

Requirements

High School Diploma or GED - Required
Strong written and verbal communication skills, with the ability to collaborate effectively with internal stakeholders and vendors.
Ability to work independently, take initiative, and problem-solve in a fast-paced, deadline-driven environment.
Comfort navigating multiple systems and maintaining organized digital files and documentation.
Ability to shift between tasks and prioritize work as needs change throughout the season.
Demonstrated reliability and follow-through on assigned tasks and commitments.
Ability to learn new tools, platforms, and processes quickly.
Comfort working with confidential or sensitive operational information.
A team-oriented approach, with a willingness to support others and contribute to shared goals.
Works effectively with colleagues, vendors, and stakeholders, maintaining a positive and solution-focused attitude.

Nice To Haves

1+ years Procurement, Logistics or Operations experience preferred.
1+ years of Finance, Accounting or Bookkeeping experience preferred.

Responsibilities

Prepare and submit purchase requisitions, initiate new vendor registrations, and process invoices accurately and in a timely manner.
Place and process high-value online orders for equipment and supplies in alignment with budget and procurement guidelines.
Coordinate with the Bright Horizons finance team to confirm monthly inventory allocations and support annual budget creation and submission.
Review expense reports and identify budget variances to support financial oversight.
Schedule equipment deliveries with third-party freight carriers and logistics providers.
Manage systems used to organize and share tracking information for all equipment shipments.
Generate shipping labels, maintain shipping address lists, and monitor FedEx and freight tracking details.
Create, maintain, and distribute inventory lists, packing sheets, and allocation documents for vendors and internal stakeholders.
Develop and update distribution sheets used by vendors to pick, pack, and ship materials to camp locations nationwide.
Support the annual used-equipment sale, including uploading and editing online store inventory, monitoring sales, and pulling data reports for reconciliation.
Communicate clearly and proactively with internal stakeholders, vendors, and logistics partners to provide updates, clarify needs, and ensure alignment throughout the procurement and distribution process.