Scientific Project and Alliance Manager

Allen Institute for Brain Science•Seattle, WA

37d•Hybrid

About The Position

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science. The mission of the Allen Institute for Immunology is to advance the fundamental understanding of human immunology through the study of immune health and diseases where excessive or impaired immune responses drive pathological processes. The Institute will employ a multi-disciplinary team approach in collaboration with academic centers of human immunology to generate novel mechanistic insights into the immune synapse in health and in diseases such as autoimmunity or oncology. The Institute will simultaneously provide a foundational data set and tools for future immunological research as well as a novel collaboration portal for the broader scientific community. We are seeking a Scientific Project and Alliance Manager to join our team in supporting the mission and vision of gaining a deep understanding of the Human Immune System during health and disease. The Institute utilizes an Alliance Business Model, leveraging the strengths of multiple partners dedicated to common goals advancing science and solutions in Immunology. This position, reporting to a Senior Scientific Program Manager, will support the execution of multiple projects in the area of Assay and Technology Development. The successful candidate will possess a strong scientific foundation, have exposure to cutting edge assay development and application, exposure to innovation to develop novel technologies and applications at scale, and will have demonstrated progressive abilities and responsibilities as a professional Project and Alliance Manager. As a leader, collaborator and effective communicator, this role can drive momentum and build consensus, working at the interface of multi-site and multi-disciplinary teams. This position has an expected end date of December 31, 2026 based on business needs and funding. At the Allen Institute, we believe that science is for everyone and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment. We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Requirements

Ph.D. degree (or equivalent combination of degree and experience) plus 1 year of project management experience in a scientific or technical environment
Experience in the use of project management, collaboration management, communication, and dashboard/reporting tools

Nice To Haves

2+ years of direct experience in a Project/Program Manager role, beyond an academic laboratory/postdoctoral setting with a preference for experience in a biotechnology or biopharma setting
Formal project management training and/or PMP certification is highly desired
Demonstrated success working with large and complex scientific projects
A team player and leader with strong interpersonal and collaboration skills; able to navigate challenging group dynamics, work effectively across scientific, technical, and business interfaces
Proven track record of building and sustaining strategic collaborations, including managing relationships across geographically distributed partner sites
Experience with federal funding applications and grants management, and leading large-scale, externally funded initiatives or consortia
Highly organized and detail-oriented, with a strong commitment to transparent communication and effective project execution
Financially savvy, with demonstrated ability to develop, manage, and monitor budgets and performance metrics
Self-motivated and adaptable, thriving in complex, matrixed environments; skilled at managing ambiguity, aligning stakeholders, and influencing outcomes
Culturally astute, with the ability to bridge differences between academic and industry settings and resolve conflicts constructively
Resilient and change-ready, with a history of navigating transitions effectively and supporting teams through organizational change

Responsibilities

In partnership with scientific co-leads for projects, serve as a Project Manager to ensure the successful execution of project deliverables by supporting our cross-functional teams through planning and execution phases
Organize and lead internal and external project meetings with clear agendas, expected outcomes, follow-up on project-related actions and performance tracking metrics
Keep project milestones on track, anticipating and communicating at-risk deliverables. Work with team members to identify options and implement mitigation strategies
Create, maintain, and disseminate project deliverables and timelines using project management best practices and tools
Provide an efficient and flexible collaborative environment to manage internal and external project team communication and collaboration, leveraging software tools such as MS Teams, Google Workspace, Sharepoint, Smartsheet, etc.
Partner with scientific staff to assist with development of competitive external funding applications (Federal and Private). Ensure that Grants Management best practices are followed
Coordinate with the Office of Sponsored Research and support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting
Maintain clear and consistent channels of communication and documentation with internal and external stakeholders
Lead project teams through business-relevant processes including budgeting (forecasting and monitoring) and progress reporting
Represent the project teams with internal finance, legal, and communications groups
Synthesize inputs into clearly written status/progress reports, coordinating information across internal teams and external partners

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institutes Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institutes 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institutes benefits offering are located at the following link to the Benefits Guide:

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