E11 Bio - Scientific Operations Manager

Convergent Research • Alameda, CA

1d • $96,000 - $165,000 • Onsite

About The Position

E11 Bio is a nonprofit organization tackling a neuroscience moonshot: to develop a radical technology platform for scalable mammalian brain mapping. E11 is a Focused Research Organization supported by Convergent Research. Our work will have impact for neuroscience, the next generation of AI, but most importantly for the millions of people who suffer from neurological disorders. We are a collaborative, interdisciplinary team of scientists and engineers working at the frontier of connectomics. Read our technology roadmap.

E11 Bio is seeking a highly organized Scientific Operations Manager to support scientific program execution, documentation systems, and operational workflows across the organization.

This is a cross-functional, execution-focused role that combines meeting coordination, documentation discipline, hiring and contractor administration, compliance support, and logistical follow-through. You will work closely with scientific leadership and operations to ensure that projects move forward clearly, commitments are tracked, and administrative systems run smoothly.

This is an onsite role based in Alameda, CA.

Requirements

• Prior experience in operations, program coordination, research administration, or a similar execution-focused role.
• Strong organizational skills and rigorous attention to detail.
• Clear communication skills and consistent follow-through.
• Comfort managing documentation systems and structured workflows.
• Experience coordinating meetings and tracking commitments across multiple stakeholders.
• Experience with shared digital tools (Google Workspace, Slack, Notion, Zoom, etc.).
• Ability to manage sensitive information with discretion.
• Ability to work onsite in a fast-paced, collaborative environment.
• References required.

Nice To Haves

• Interest in or familiarity with neurobiology or neuroscience research.
• Experience in a mission-driven, nonprofit, or startup-style organization.

Responsibilities

• Schedule internal and external meetings, workshops, and scientific reviews.
• Coordinate shared resources, meeting logistics, and Zoom setup.
• Ensure actionable notes are captured, archived, and distributed.
• Track meeting commitments and follow up to ensure completion.
• Support OKR cycles and maintain up-to-date documentation (SOPs, shared records, internal knowledge systems).
• Enforce norms for project reporting, documentation, and internal communication.
• Coordinate quarterly review cycles and maintain visibility into scientific and operational progress against defined milestones.
• Support regulatory and compliance-related administrative processes in coordination with leadership.
• Coordinate vendor onboarding workflows for accounting and internal approval.
• Maintain organized records required for reporting and audit readiness.
• Coordinate onboarding of contractors, including documentation and system access.
• Provision and manage Slack, Notion, calendar, and other software access.
• Manage contractor reimbursements and related documentation.
• Post open roles, manage hiring paperwork workflows, interview candidates.
• Sign and process reimbursements and multi-month wellness benefits.
• Coordinate reimbursements and travel logistics for external guests.
• Find relevant conferences, manage conference registrations and logistics for staff.
• Plan and execute internal team events and gatherings.
• Maintain shared inboxes (e.g., info@) and ensure timely routing of inquiries.
• Update website content as needed.
• Administer SaaS accounts and manage renewals.
• Ensure shared operational systems remain organized and current.

Benefits

• Excellent medical, dental, and vision insurance; parental leave.
• Generous time off + paid holidays.
• Ample healthy food including daily lunches.
• Wellness allowance for fitness and wellness activities.
• 6% 401K matching
• Work with impact. Your operational excellence directly supports research aimed at transforming our understanding of the brain and neurological disease.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed