ESY School Secretary, Summer 2026

Greeley•Greeley, CO

2d•Onsite

About The Position

Summary/Objective: Performs a variety of secretarial duties for an academic department of an elementary school, middle school or high school. Duties include answering phones and routing calls, maintaining department records, maintaining calendars, and composing and editing written materials. Essential Job Functions: Assists in gathering data and prepares reports including state and federal government reports. Develops reporting forms and procedures. Checks computer printout reports for accuracy and recommends problem resolution. Basic maintenance of office equipment and ordering of supplies. Orders supplies. Types and formats correspondence, reports and publications and other written materials utilizing word processing and data processing computer software. Use a variety of computer formats to compose correspondence for own or another's signature. Coordinates schedules, and maintains school calendars. Acts as a back-up to office manager when absent. Provides information to the public on a limited basis regarding department and district programs and policies. Supervises leadership students working in the office. Operates personal computer and standard office equipment. May train new personnel in the operation of equipment. Maintains office inventory. Maintains cumulative record file for each student. Enrolls new and transfer students and updates records accordingly. Answers calls, receives visitors, and takes messages. Serves as school receptionist. Collects inputs and monitors student attendance. Makes calls to parents of students who are an unexcused absence. Monitors tardy and unexcused absences and refers to principal if either is in excess. Order supplies. Types correspondence, email, and newsletters and other written materials utilizing word processing and data processing computer software. Copies and distributes newsletter and flyers.

Requirements

High School Diploma/GED
Medicine Module (training provided)
Two years’ experience in responsible secretarial/office work utilizing computer systems
Ability to perform routine secretarial tasks without direction from supervisor.
Knowledge of basic and routine office management principles and practices.
Ability to maintain effective working relationships with staff and community.
Proficient in Windows, Microsoft Office, Outlook.
Proficient in Windows, Microsoft Word, or Microsoft Excel and PowerPoint as well as other job-appropriate software applications. E-mail, Infinite Visions.
Knowledge of project management principles, practices, policies and procedures.
Flexibility and excellent public relations skills are of utmost importance.
Proficient in the operation of word processing and other office equipment.
Proficient in business English, spelling, and office procedures.
Ability to perform work with a high degree of accuracy.
Ability to maintain confidentiality.
Ability to be flexible and handle multiple tasks and interruptions.
Ability to create, compose and edit basic, routine and complex written materials.
Ability to apply organizational structure, workflow and operating procedures.
Ability to perform all functions of the position.
Ability to perform basic health clerk duties; i.e. giving meds, giving first aid, etc.
Enjoys working with children, parents, and the public.
Bilingual skills a must.

Nice To Haves

CPI training (training provided)
CPR/First Aid (training provided)
Bilingual
Any other combination of related education, experience, and training

Responsibilities

Assists in gathering data and prepares reports including state and federal government reports.
Develops reporting forms and procedures.
Checks computer printout reports for accuracy and recommends problem resolution.
Basic maintenance of office equipment and ordering of supplies.
Orders supplies.
Types and formats correspondence, reports and publications and other written materials utilizing word processing and data processing computer software.
Use a variety of computer formats to compose correspondence for own or another's signature.
Coordinates schedules, and maintains school calendars.
Acts as a back-up to office manager when absent.
Provides information to the public on a limited basis regarding department and district programs and policies.
Supervises leadership students working in the office.
Operates personal computer and standard office equipment.
May train new personnel in the operation of equipment.
Maintains office inventory.
Maintains cumulative record file for each student.
Enrolls new and transfer students and updates records accordingly.
Answers calls, receives visitors, and takes messages.
Serves as school receptionist.
Collects inputs and monitors student attendance.
Makes calls to parents of students who are an unexcused absence.
Monitors tardy and unexcused absences and refers to principal if either is in excess.
Order supplies.
Types correspondence, email, and newsletters and other written materials utilizing word processing and data processing computer software.
Copies and distributes newsletter and flyers.