Secretarial Position

Connecticut REAP•North Haven, CT

51d

About The Position

ACES Mill Road School is seeking a dedicated and highly organized bilingual 12-month school secretary to join our administrative team. The ideal candidate will play a vital role in supporting the daily operations of the school by providing exceptional clerical, organizational, and communication support to students, families, and staff. Fluency in English and Spanish is required to effectively serve our diverse school community. This position requires strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a welcoming, professional demeanor that reflects the inclusive culture of our school.

Requirements

High school diploma
Two to three years' experience in an office setting
Proficient with office software
Knowledge of technology used within the scope of work, including Microsoft Office, Google applications, and interfaces such as Munis, Paycom, and PowerSchool
Knowledge of basic accounting for budget review and purchase processes
Knowledge of yearly state reporting as appropriate for the assigned setting
Knowledge of timeline of events and tasks for the assigned program
Skills in communicating effectively with the public and staff
Skills in directing inquiries to the appropriate personnel
Skills in representing ACES respectfully and responsively
Skills in scheduling meetings with staff and stakeholders
Skills in functioning as part of a team and responding positively to suggestions
Skills in completing assignments accurately and in a timely manner
Ability to interact courteously and professionally with the general public and staff
Ability to remain calm in stressful situations
Ability to prioritize tasks and organize work efficiently
Ability to adapt to a fast-paced work environment
Ability to collaborate with others for program planning
Ability to work independently with minimal supervision

Nice To Haves

Bilingual preferred

Responsibilities

Maintain adequate office supplies and coordinate purchase orders and processes
Answer phones, direct calls to appropriate personnel, and ensure messages are properly conveyed
Complete time and attendance processes for assigned units or programs
Coordinate schedules and meetings as directed by supervisor
Assist in completion of various reports
Greet visitors and communicate positively and courteously
Maintain necessary office equipment and report issues to the appropriate departments
Maintain emergency materials for drills and contacts
Prepare correspondence for stakeholders and staff as needed
Complete office tasks such as filing, distributing mail, and other clerical duties
Exhibit punctuality, professionalism, and adherence to the dress code
Maintain confidentiality when handling sensitive information