Clerical Class II - School Secretary - Edison ES

Indiana Public Schools•Hammond, IN

38d

About The Position

Organize, coordinate, and manage the support and secretarial duties necessary for a professional school office. On a daily basis, interact directly, via phone or email with students, parents, principal, staff members and the public. Process and maintain accurate records for all students.

Requirements

Possess competent secretarial skills and knowledge of approved School City of Hammond procedures for student record keeping.
Microsoft Word, Excel, Power Point, Outlook, etc.
Knowledge of School City of Hammond software:
Payroll
Student Information System
Accounting
Financial
Ability to type 50 words per minute with reasonable speed and accuracy
Must have good communication, computer, and interpersonal skills
Ability to compose letters and documents with clarity and accuracy
Ability to perform general mathematical computations with accuracy
Ability to solve practical problems with a variety of variables, either by phone or in person
High School Diploma or equivalent
Two (2) years of general secretarial experience
Dependability
Confidentiality
Professionalism
Ability to work independently
Ability to work well with staff, students, parents and the general public
Ability to communicate and serve a diverse population
Demonstrate good oral and written communication skills
Ability to organize and prioritize
Ability to multi-task
Ability to meet assigned deadlines
Candidate should be physically capable of successfully performing the essential functions of the position.

Nice To Haves

Supervisory/office management experience preferred
Bi-lingual abilities would be considered an asset

Responsibilities

Serve as confidential secretary to the principal
Oversee and maintain physical and electronic student data
Maintain volunteer background check information
Prepare various reports
Access and use state online resources
Generate letters, reports and tracking forms, as required
Monitor proof of residency compliance and generate reminder letters
Assist with the process of North Township (clothing voucher) applications
Assist parents and students with bus transportation
Prepare and archive end of year reports
Operate standard office equipment
May develop and maintain accurate ADM report
May participate in the coordination of Kindergarten Round-up
May process meal applications
May assist with scheduling, documenting, and assisting with emergency drills
May assist with school messenger and radio communication
Perform all other duties as assigned by principal
Student and staff attendance
AESOP - Oversee substitute teacher staff on a daily basis
Payroll
Notary Public
Provide support to staff when office manager is not available
Provide health services in the absence of nurse/health aides and office manager
Responsible for overseeing students not picked up on time after school, including contacting emergency numbers and the police department
Make service calls when needed for repair of equipment