School Registrar

Academy School District 20•Colorado Springs, CO

16h•$23 - $24•Onsite

About The Position

School Registrar coordinates and directs registration activities, including the compilation and analysis of registration data for administrative use; maintains accurate, secure individual student records and official transcripts, and with authorization, provides complete records to colleges, universities, parents, and employers. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards

Requirements

Ability to accomplish many tasks simultaneously
Ability to create, access, input, and retrieve information in various software systems
Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to operate standard office equipment, performing a wide range of tasks
Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative, collaborative, and problem-solving skills
Familiarity with Human Resources policies and procedures
Knowledge of basic office methods and procedures, to include appropriate telephone etiquette
Knowledge of record keeping and filing techniques
Knowledge of technology and related software utilized within the Human Resources department
Knowledge of, and demonstrated successful experience in, human relations and communications
Strong organizational, interpersonal, written, listening, and verbal communication skills
Strong spelling, punctuation, and grammar skills
Thorough knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar
High school graduate -high school diploma or equivalent

Responsibilities

Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building, determines their needs, and provides information or directions
Assists students as needed
Composes, performs, and types routine correspondence and reports and updates lists
Coordinates and processes student transcript requests for both active and inactive students
Develops and implements office procedures and methods to ensure the efficiency of operations
Develops and maintains required reports
Ensures the accurate registration of all students and the dissemination of student records to receiving schools
Files and sorts a variety of documents including sensitive and confidential information
Interprets and explains district rules, regulations, and procedures to the public
Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
Maintains various databases, reports, and office filing systems
Performs a variety of duties using various types of office equipment
Performs routine typing activities related to departmental functions
Prepares and processes reports which require research, computation, and compilation
Processes and inputs data for student registration
Processes information, paperwork, and files and routes them accordingly
Provides assistance to other office staff
Researches, compiles, and dispenses information to citizens, businesses, the district, and other agencies
Tracks and verifies student information for out-of-district programs
Verifies authenticity of documents to establish residential eligibility of a student