School Operations Coordinator

KIPP•Jacksonville, FL

9d•Onsite

About The Position

KIPP Jacksonville Public Schools seeks a School Operations Coordinator for the 2025-26 school year, set to start immediately. This position is at KIPP Impact Academy (7000 103rd Street)

Requirements

Associate's degree
High level of comfort with Microsoft Office and Google Suite
High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phone calls, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways
Thrives in an entrepreneurial environment; flexible, willing to learn and take on new responsibilities
Professional, friendly, and adaptable personality; team player who is open to feedback
Ability to tackle multiple projects and initiatives at once with a strong sense of prioritization
KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for teammates who embody them.
In accordance with Florida House Bill 531, this position requires a background screening through the Care Provider Background Screening Clearinghouse. For more information regarding the screening process, education, and awareness, please visit the official website at: https://info.flclearinghouse.com

Nice To Haves

Experience in education
1 to 3 years in a classroom or a school setting (paraprofessional, substitute, front office, etc.) OR 1 to 3 years of relevant work experience in a front office position (secretary, office coordinator and/or manager)

Responsibilities

Assist Front Office Coordinators with maintaining a neat, organized, clean, professional, and welcoming environment for visitors
Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors
Make photocopies, assist with faxes, and assist parents/guardians when they visit the school
Provide front desk coverage for lunch breaks, high visitor times, and days Front Office Coordinators are out of the office
Coordinate ordering office and printer supplies. Coordinate service of copiers and printers as needed.
Accurately manage daily attendance; updating systems with tardy and early check-out information and excuse notes
Make personalized calls to families when students are absent and updating student systems with information
Collaborate with school counselors and Assistant Principal of Operations on excessive absence interventions
Cumulative student records—update and maintain records for students; store records and ensure confidentiality. Check and respond to any records requests for transfer students.
All paperwork (i.e. excuse notes, report cards) filed in student folders
Assist the AP of Operations with new student enrollment and registration, both in person and by phone and e-mail
Assist Student Information Manager with updating all systems for new student enrollment
Ensure that systems are in place to provide staff with necessary supplies- both individual orders for teachers and common supplies like paper for printers and coffee in workrooms
Create system of inventorying supplies available and placing school based supplies orders, as needed
Ensure that printers are working and stocked throughout the school
Create system for delivering packages and/or notifying staff when packages have arrived
Create system for school based lost and found
Attend first aid and CPR training and respond as needed
Maintains security by following procedures; monitors visitor management system
Provide students with daily medication as needed
Support the AP of Operations with planning and execution of all on-campus events and field trip including but not limited to parent meetings, concerts, special events, and field lessons. Some of these events may occur outside of school hours.
Support the AP of Operations by completing off campus errands, as needed
Improve and implement systems that contribute and drive school operations toward operational excellence. Maintain continuous communication with internal and external stakeholders, keeping AP of Operations informed and updated on all aspects of school operations; lead, plan, and execute short-term school-based projects.
Other additional tasks assigned by the school leader and/or AP of Operations to ensure operations efficiency.