School Office/Attendance Clerk, Elementary, Middle, and. High School- Southern Hills

Caddo Parish Public Schools•Shreveport, LA

47d•Onsite

About The Position

Collect and maintain student attendance information at the school level. In addition, the Office/Attendance Clerk is responsible for assisting in ensuring the implementation of district and state attendance requirements by preparing and distributing attendance reports and materials as needed.

Requirements

High School Diploma or GED
zero to six months job-related experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before employees of organizations.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Responsibilities

Assists school secretary with clerical and/or office duties.
Assist the school principal and/or his designee in addressing student attendance and absenteeism.
Keeps daily attendance and generates necessary reports, letters, and parent contacts.
Inputs and logs all student absences and tardiness in the state reporting system, JCampus.
Checks students in and out and calls parents when students become ill.
Prepares daily, weekly, and/or monthly excessive absence report and submit to designated school-level personnel.
Prepares and mails letters to parents notifying them of their child's excessive absences and/or lateness.
Prepares suspension notices and court referrals for submission to the attendance office.
Regularly contact attendance facilitator/supervisor of child welfare and attendance and/or truancy officer regarding historical and non-historical truant student attendance.
Distributes letters regarding absences to the appropriate individual and maintains a record of letters via document archive of JCampus.
Ensures all students entering school have a cumulative record, including student's birth certificate, social security card, immunization record, and residency verification.
Prepares transfer and withdrawal notices and ensures students are not withdrawn from school until completing the entrance process at their prospective schools.
Enter any communication regarding students in to the parent communication log in JCampus.
Work closely with the teachers and school counselors to identify students with truancy issues weekly.
Assist parents in reconciling unexcused absences.
Assist counselors with identifying and assisting students who should be McKinney Vento students.
Administer medication and first aid to students.
Acts as school receptionist by answering inquiries and assisting parents, teachers, and students.
Performs other related duties as required or assigned.