School of Accountancy Coordinator (Administrative Support Coordinator II)

Careers Listing•Fullerton, CA

About The Position

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility. The Accounting department within the Division of Academic Affairs has a missing to develop future business leaders through our dedication to teaching excellence and research. The School of Accountancy of the College of Business and Economics represents one of the largest undergraduate accounting programs in the nation. Our undergraduate and graduate programs are built on three core principles: bringing real-world knowledge into the classroom, leveraging technology to deliver education, and integrating analytics throughout our curriculum. We seek an exceptional individual to join our team as the School of Accountancy Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

High School diploma or the equivalent and three years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems.
Ability to independently handle multiple work unit priorities and projects.
Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Responsibilities

Under the direction of the Director, the School of Accountancy Coordinator will serve as the staff lead for department.
The Coordinator provides direct support to full-time and part-time faculty and student workers.
This position leads, trains, and guides 1-2 staff members and student workers.
Duties include coordinating office workflow and serving as a resource person to the Director, faculty, and staff on campus policies and procedures; providing budget support by monitoring and reconciling budget accounts; accessing the Common Financial System (CFS) for requisition processing and budget reports.
The position will require coordinating the class schedule building process in consultation with the Director and entering and updating information in the CMS system.
Assisting in the preparation of part-time faculty contracts, tracking part-time faculty data, and completing faculty term workload data in Content Management System (CMS).
Use CMS to retrieve enrollment information, student advising information, and queries.
Coordinating the school’s process for timekeeping, tracking attendance, and reviewing absences for approval.
Serving as the primary Department IT Coordinator (DITC).
Taking meeting notes/minutes or delegating, as necessary.
Providing support for faculty recruitment and professional travel and maintaining oversight of department files.
Assisting with the coordination or support of various department reports, the advertisement of special events, forums, and other projects as directed.
Providing clerical, budget, and financial support and event planning for the Center for Corporate Reporting and Governance (CCRG), including planning for the two annual national conferences, and planning new research bulletins and webinars under the supervision of the Director.
Other duties as assigned.