School Administration

Archdiocese of St. Louis•Crestwood, MO

49d

About The Position

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us. Job SummaryThe School Administrator supports the daily operations of the school by providing administrative assistance to school leadership, managing records, and ensuring smooth communication between students, parents, faculty, and visitors. This role helps create an organized, welcoming, and efficient school environment while maintaining professionalism and confidentiality.

Requirements

Ability to work in a busy school office environment with frequent interruptions.
May require occasional extended hours during high-volume times or school events.
Regular interaction with students, parents, faculty, administrators, and district personnel.
Strong communication, organization, and multitasking skills.
Professional, courteous demeanor and ability to maintain confidentiality.

Responsibilities

Welcome and assist students, parents, faculty, and visitors in a professional and friendly manner.
Answer, screen, and direct incoming calls and messages.
Maintain a clean, organized, and welcoming front office environment.
Provide comprehensive clerical and administrative support to the principal and school staff.
Coordinate calendars, schedule appointments, and organize meetings.
Prepare, format, and distribute school communications, letters, and reports.
Maintain accurate student attendance, enrollment, and academic records.
Process student registration, transfers, and withdrawals.
Assist with data entry and record updates in school information systems.
Serve as a primary point of contact between the school, families, and the broader community.
Share important updates regarding schedules, events, and school procedures.
Handle sensitive and confidential information with discretion and professionalism.
Monitor inventory and order office, classroom, and administrative supplies as needed.
Assist in preparing and coordinating school events such as conferences, assemblies, and open houses.
Support health and safety procedures, including assisting sick or injured students when necessary.