RISE STEM Academy for Girls School Administrative Assistant II– 1.0 FTE
About The Position
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description. School Administrative Assistant II– Middle School Job Class Code: 7779 Position Type: Hourly Job Type: Classified Pay Grade : G 04 (salary calculations are based on verified education and related experience levels) Reports To: Superintendent’s Designee Supervises: N/A Work Calendar Name: 10.5 month hourly Days in work calendar: 220 JOB SUMMARY Organize, coordinate, schedule and perform office functions at a middle school; serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned. ESSENTIAL JOB FUNCTIONS Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a middle school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines. Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required. Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports. Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal. Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events. Train and provide work direction to clerical personnel, students and others as assigned. Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data. Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial report. Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets. Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders. Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel. Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment. Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items. Perform First Aid according to established guidelines and procedures. Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency. Performs other duties as assigned. Maintains regular attendance.
Requirements
- KNOWLEDGE of school office terminology, practices and procedures
- KNOWLEDGE of modern office practices, procedures and equipment
- KNOWLEDGE of financial and statistical record-keeping techniques
- KNOWLEDGE of receptionist and telephone techniques and etiquette
- KNOWLEDGE of letter and report writing skills
- KNOWLEDGE of health and safety regulations
- KNOWLEDGE of correct English usage, grammar, spelling, punctuation and vocabulary
- KNOWLEDGE of oral and written communication skills
- KNOWLEDGE of applicable sections of Kentucky Administrative Regulations and other applicable laws
- KNOWLEDGE of interpersonal skills using tact, patience and courtesy
- KNOWLEDGE of District organization, operations, policies and objectives
- KNOWLEDGE of First Aid practices
- ABILITY to perform office, secretarial and clerical work to assist the Principal with a variety of administrative tasks
- ABILITY to learn, interpret, apply and explain school and District policies, rules and objectives
- ABILITY to understand and perform duties within scope of authority
- ABILITY to establish and implement revised office procedures as needed and according to established guidelines
- ABILITY to understand and interpret rules and written direction and apply to specific situations
- ABILITY to compose correspondence independently
- ABILITY to perform duties effectively with many demands on time and constant interruptions
- ABILITY to type at an acceptable rate of speed
- ABILITY to establish and maintain effective working relationships with others
- ABILITY to operate a variety of office machines including computer equipment
- ABILITY to meet schedules and timelines
- ABILITY to plan and organize work
- ABILITY to train and provide work direction to others
- ABILITY to maintain records and prepare reports
- ABILITY to work confidentially with discretion
- ABILITY to add, subtract, multiply and divide quickly and accurately
- ABILITY to communicate effectively both orally and in writing
- ABILITY to understand and follow oral and written directions
- ABILITY to work independently with little direction
- High school diploma or G.E.D. Certificate
- Three years of varied and increasingly responsible clerical or secretarial experience
- Must take all required clerical assessments and earn a passing score
Responsibilities
- Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a middle school
- Serve as secretary and provide administrative assistance to the Principal
- Organize budget and financial material to maintain accurate fiscal records
- Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public
- Train and provide work direction to clerical personnel, students and others as assigned
- Type from rough drafts or verbal instructions a variety of materials
- Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities
- Process the certified and classified payroll
- Initiate office and general school supply purchase orders
- Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel
- Operate a variety of office machines
- Perform First Aid according to established guidelines and procedures
- Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency
- Performs other duties as assigned
- Maintains regular attendance
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
