Scholarship Coordinator

Southern Oregon University • Ashland, OR

1d • Onsite

About The Position

The Scholarship Coordinator manages the full scholarship and state and institutional grant awarding process at Southern Oregon University. This includes SOU Foundation scholarships, institutional scholarships, state grant programs, athletic awards, and third-party funding. Reporting to the Director of Financial Aid, the role supports students and campus partners in understanding scholarship processes and financial aid impacts, and ensures awards are processed accurately, communicated clearly, and reconciled in compliance with federal, state, and institutional regulations. This position works closely with the SOU Foundation and across campus departments, including Academic Affairs, Enrollment Services, Student Affairs, Housing, and Athletics. The coordinator must be detail-oriented, able to interpret complex policies, work independently, and communicate effectively with students, families, and campus stakeholders. Because this position requires access to federal systems, the individual must maintain any federal student loans in good standing.

Requirements

• Bachelor's degree and three years of progressive experience analyzing, monitoring, or reviewing processes in a technical or professional role, or an equivalent combination of education, training, and relevant experience.
• Experience advising students, staff, or stakeholders on complex policies, eligibility requirements, or program participation.
• Experience with budget tracking, reporting, and compliance.

Nice To Haves

• Preferred experience working in a financial aid office with increasing levels of responsibility.
• Experience using systems such as Workday Student, Scholarship Universe, EAB Navigate360.
• Knowledge of higher education financial aid and residency policies.
• Experience coordinating outreach efforts like workshops or scholarship events.
• Familiarity with student retention and enrollment management strategies.

Responsibilities

• Scholarship Cycle Management Manage the SOU scholarship application cycle, including application setup, review workflows, award selection, awarding, and rollover to the next cycle. Post scholarship awards to student financial aid packages and ensure documentation is complete. Coordinate scholarship committee processes and communication.
• State, Athletic, and Third-Party Funding Oversight Administer and reconcile state scholarship and grant programs (including OSAC programs). Coordinate athletic scholarships in partnership with Athletics. Serve as liaison for major third-party funders such as the Ford Family Foundation. Track, verify, and monitor eligibility and disbursements for all assigned programs.
• Student and Family Support/Advising Serve as the primary contact for scholarship-related questions from students and families. Provide clear guidance on eligibility, application steps, award impacts, and renewal requirements. Promote financial aid and scholarship literacy across campus and in outreach settings. Develop and implement communication plans to effectively engage students, families, and campus partners.
• Reporting, Compliance, Collaboration, other duties as assigned Prepare reports on scholarship activity, donor-funded award usage, and spending balances. Ensure awards are compliant with federal, state, institutional, and donor requirements. Maintain accurate records and follow audit and reconciliation procedures. Work closely with Financial Aid and Foundation staff to ensure smooth operations. Participate in training, process updates, and system improvements. Assist with onboarding and guidance for scholarship reviewers and departmental partners. Other duties as assigned

Benefits

• To view SOU’s very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html, demonstrates our value and commitment to our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level