Scheduling & Payroll Coordinator - SAP Center - SAP Center @ San Jose-Conc.

Aramark • San Jose, CA

21h • $24 - $27

About The Position

The Scheduling & Payroll Coordinator supports employee scheduling and payroll processing for an estimated 600 hourly employees across 5 properties. This role provides critical administrative and payroll support while ensuring accuracy, compliance and efficiency.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, sound judgment, and the ability to collaborate with both internal teams and external partners are essential for success in this role.

Requirements

• 1-2 years payroll experience preferred
• Strong interpersonal and planning skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiar with HRIS and/or accounting software.
• Demonstrates interpersonal and communication skills, both verbal and written
• Demonstrates strong interpersonal skills, accuracy, and attention to detail
• Requires frequent performance of repetitive motions with hands and/or arms

Responsibilities

• Draft and enter monthly schedules for all 5 properties based off operational need
• Monitor employee availability and work with managers to identify coverage, in advance and day-off
• Ensure schedules are completed timely and properly in accordance with collective bargaining agreements
• Process daily payroll, e.g., entering missed punches, gratuities
• Review and prepare bi-weekly payroll submission for Payroll Manager approval
• Prepare and submit financial or informational reports for finance and human resources departments
• Responsible for data entry in various scheduling and payroll software
• Troubleshoot and resolve inputting process issues to maintain efficiency and compliance for managers
• Responsible for fulfilling payroll requests, e.g., final check requests, reimbursements
• Provide backup support for event/game day
• Respond promptly to inquiries, research and resolve discrepancies, and communicate outcomes clearly.
• Help cultivate an environment of continuous improvement through process refinement and collaboration.
• Proven ability to work independently, take initiative, and meet deadlines.
• Strong analytical, organizational, and problem-solving skills with high attention to detail.
• Demonstrated ability to manage multiple priorities and execute assignments accurately and efficiently.
• Excellent verbal and written communication skills with the ability to interact effectively with colleagues and leadership at all levels.

Benefits

• Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.
• Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.
• Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed