Scheduling Coordinator
About The Position
Under the direction of the Perioperative Clinical Manager, the Surgery Scheduling Coordinator participates in the creation of the daily surgical schedule optimizing block utilization and customer satisfaction, participates in the creation of the pre-admission testing schedule, and maintains open communication with all stakeholders. Responsibilities: The scheduling coordinator exhibits skills and work habits necessary to prepare the daily surgical schedule. Attention to detail, accuracy, and organizational skills are evident. Ability to multitask and prioritize responsibilities Communicates effectively and courteously with physicians, physician schedulers, and interdepartmental to obtain and share information necessary to prepare the surgical schedule. Obtains, verifies and accurately records patient demographics, preoperative diagnosis, surgical procedure, and special patient considerations. Appropriately requests guidance to ensure that procedures are booked correctly. Transmits all requests for special equipment, instrumentation, and supplies at the time of booking to the Operating Room Supply Coordinator. Utilizes proactive tactics to most efficiently utilize block time, open time, and released block in preparing the surgical schedule Maintains current knowledge of the block time schedule Assigns appropriate time period for scheduled procedures Maintains relationships with physician schedulers to communicate open time availability Coordinates operating room schedules with physician availability to maximize utilization of OR time Displays a commitment to superior customer service to internal and external customers. Sends correspondence to patients related to pre-admission information and instructions (BWC only) Computer applications proficiency Medical/surgical terminology Adheres to hospital policies and procedures related to:Mandatory education and Annual Health assessment
Requirements
- Education: High school diploma or equivalent.
- Experience: Previous clerical experience in a medically related setting and extensive knowledge of medical and surgical procedure terminology is required.
- The incumbent will possess highly developed skills in customer service, communication, organization and computer literacy.
Responsibilities
- Prepare the daily surgical schedule.
- Communicate with physicians, physician schedulers, and interdepartmental to obtain and share information necessary to prepare the surgical schedule.
- Obtain, verify and accurately record patient demographics, preoperative diagnosis, surgical procedure, and special patient considerations.
- Request guidance to ensure that procedures are booked correctly.
- Transmit all requests for special equipment, instrumentation, and supplies at the time of booking to the Operating Room Supply Coordinator.
- Utilize proactive tactics to most efficiently utilize block time, open time, and released block in preparing the surgical schedule
- Maintain current knowledge of the block time schedule
- Assign appropriate time period for scheduled procedures
- Maintain relationships with physician schedulers to communicate open time availability
- Coordinate operating room schedules with physician availability to maximize utilization of OR time
- Display a commitment to superior customer service to internal and external customers.
- Send correspondence to patients related to pre-admission information and instructions (BWC only)
- Adhere to hospital policies and procedures related to:Mandatory education and Annual Health assessment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
