Scheduling Coordinator

T. Parker Host • Avondale, LA

7d

About The Position

Avondale Terminal Services has become integral to HOST’s continued efforts of shifting the transportation paradigm and rethinking how cargo moves – providing exceptional service and solutions to our customers. Position Summary: HOST is currently looking for a skilled and dynamic vessel operations specialist to act as a liaison between our customer support and vessel operations departments. The ideal candidate must be able to work with a diverse range of personalities in a fast-paced environment where daily activities can be highly varied. As a coordinator, you will have a crucial role to play in supporting the customer service, traffic, and vessel operations teams to ensure smooth and successful operations.

Requirements

• Candidate must be proactive, flexible, and a self-starter with the ability to prioritize and execute multiple activities in a fast-paced work environment.
• Must be able to manage the varied tasks associated with multiple projects.
• Superb organizational and interpersonal skills.
• Must be able to multitask and prioritize, work independently, be extremely detail-oriented, and be forward-thinking.
• Possess strong skills and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, as well as inventory system software/
• Must meet “fit for duty” requirements upon job offer (pre-employment physical and drug test)
• Ability to lift up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

• Degree in supply chain and logistics or relative fields

Responsibilities

• Prepare and manage documentation, including work orders, vessel files, manifests, bills of lading, and delivery orders for routing materials.
• Responsible for all daily handling of paper and electronic documentation, including review, tracking, scanning, filing, maintenance, and retrieval of departmental documents.
• Conduct data entry and maintain effective telephone communications.
• Build strong relationships with customers, vendors, and co-workers.
• Process vessel documentation and manage document controls efficiently, ensuring timely completion of Bills of Lading (BOLs), Storage Confirmations, Packing List and Coil List.
• Assist the Scheduling Manager with document management in SharePoint, including maintaining vessel, barge, and terminal packing lists.
• Assist the Scheduling Manager with any communications to customers and vendors regarding operational updates during holidays, weekends, and off-hours.
• Assist the Traffic Manager as needed with the responsibilities at Scale House and Gate 5.
• Process and fulfill truck documentation within internal system, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed