Scheduling Coordinator (Temp-to-Hire)

A1 Garage Door Service•Phoenix, AZ

2d•Onsite

About The Position

We are looking for a Scheduling Coordinator (Temp-to-Hire) to join our corporate office. This role is focused on managing complex scheduling, communication, and day-to-day coordination to keep operations running smoothly behind the scenes. You’ll play a key role in organizing calendars, aligning priorities, and ensuring meetings, logistics, and communication are handled efficiently. This is a critical role for someone who is highly organized, quick on their feet, resourceful, and takes pride in keeping things moving without needing constant direction. If you thrive in a fast-paced environment, can pivot quickly, and enjoy being the person who keeps everything running smoothly, you’ll be an essential part of the team.

Requirements

3–5+ years of experience in scheduling, coordination, or administrative roles with heavy calendar management
Strong in Microsoft Office (especially Outlook and PowerPoint), Teams, and Google tools
Comfortable using AI tools to build SOPs, documents, and improve workflows
Highly organized, detail-oriented, and proactive, you don’t wait to be told what to do
Strong problem-solver who can figure things out independently and keep things moving
Professional and approachable, with the ability to push back and prioritize effectively
Discreet and trustworthy when handling confidential information
Comfortable working in a fast-paced environment with shifting priorities

Responsibilities

Scheduling & Calendar Coordination: Manage busy and constantly shifting calendars across Outlook and Google. Proactively identify conflicts, adjust priorities, and ensure schedules stay aligned.
Communication Support: Monitor emails, Teams, calendars, and texts. Prioritize urgent items and make sure nothing slips through the cracks.
Meeting & Logistics Coordination: Coordinate meetings, lunches, travel, and day-to-day logistics. Handle the details so things run smoothly without last-minute issues.
Admin & Project Support: Support ongoing tasks like mailings, file organization, and general coordination needs. Jump in where needed to keep things moving.
Problem-Solving on the Fly: Adapt quickly when schedules change, solve issues in real time, and keep things on track without needing step-by-step direction.
SOPs & Process Support: Create and maintain SOPs, checklists, and process documentation. Use AI tools when helpful to improve efficiency and consistency.
Presentations & Reporting Support: Assist with PowerPoints, proofreading, and organizing documents as needed.
Alignment & Communication: Keep stakeholders informed on priorities, flag conflicts early, and stay aligned on what matters most.
Responsiveness: Be available during business hours with flexibility for early morning, evening, or occasional weekend scheduling needs.