Scheduling Coordinator

Lotane & Associates P A • Cocoa, FL

11h • Onsite

About The Position

The Scheduling Coordinator is responsible for managing attorney schedules, reviewing case files, and preparing legal documents to support efficient court appearances and case progression in a high-volume debt collection law firm.

This role involves excellent attention to detail, strong organizational skills and significant coordination and communication with attorneys, clients, courts, and opposing counsel to ensure accurate and timely legal actions.

Requirements

• High school diploma or equivalent required; associate’s degree or paralegal certification preferred.
• 2+ years of administrative or legal experience, preferably in a law firm or debt collection environment, preferred.
• Familiarity with legal terminology, court procedures, and collection law practices is a plus.
• Proficiency in Microsoft Office Suite and legal case management software
• Excellent verbal and written communication skills.
• Strong time management and problem-solving abilities.
• Ability to handle sensitive information with confidentiality and professionalism.

Nice To Haves

• Familiarity with legal terminology, court procedures, and collection law practices is a plus.

Responsibilities

• Coordinate and schedule attorney court appearances using Microsoft Outlook to maintain multiple calendars.
• Schedule and confirm court appearances and mediations with courts and opposing counsel and third parties.
• Communicate with court clerks and judicial assistants to confirm case statuses and court orders.
• Contact clients to request witnesses or confirm participation in legal proceedings.
• Hire coverage attorneys as necessary to ensure court representation.
• Track and update hearing notices, case deadlines, and statute of limitations in the case management system.
• Prepare and sort legal documents, identifying and interpreting case data for scheduling needs.
• Review files and records to determine the appropriate course of legal action and respond to requests.
• Compile, sort, and verify the accuracy of data prior to entry into legal systems.
• Prepare legal packets and pleadings for court submission.
• Review and verify upcoming court events to determine if attorney appearances are required.
• Ensure compliance with court rules and deadlines related to scheduling and appearance notices.
• Liaise with process servers and legal support vendors for timely service and filings.
• Support general administrative tasks and special projects as assigned.

Benefits

• Employee-Paid Vision and Dental Insurance – Affordable options to support your oral and eye health.
• Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short-term disability, and other needs.
• Employer-Paid Life Insurance – $20,000 life insurance policy provided at no cost to the employee.
• 401(k) Retirement Plan – Company match of up to 5% after one year of employment
• Paid Time Off (PTO) – Generous PTO to support work-life balance
• Paid Holidays – Enjoy 9 paid holidays annually.
• Volunteer Time Program – Earn additional PTO by giving back to your community
• Employee Assistance Program (EAP) – Confidential counseling and support services for personal or work-related issues.
• Employee Discount Programs – Access to exclusive savings on products and services through our employee discount network.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED