Scheduling Coordinator - Surgery

Sky Lakes Medical Center•Klamath Falls, OR

14d

About The Position

QUALIFICATIONS Required: General clerical skills to include ability to type 60 wpm, excellent spelling; Excellent computer knowledge and skills; Surgery knowledge and terminology; Demonstrate superior telephone and communication skills, Both oral and written; ability to maintain good relationships with surgery personnel and medical staff. Preferred: Previous Medical Background; Medical Terminology TYPICAL PHYSICAL/MENTAL DEMANDS Must have good general health; be able to sit for long periods; able to lift 50 pounds or more. Must be able to work independently, as well as with co-workers, doctor’s offices, and physicians. Must be able to prioritize activities and be able to follow directions from the Director of Surgical Services. ESSENTIAL JOB FUNCTIONS: __ Maintains anesthesiologist call schedule. Communicates with Anesthesia Billing Office. __ Prepares call schedule for entire department on a monthly basis and distributes appropriately. __ Responsible for training and assisting of job duties with the other scheduling secretary which include the following: __ Train House Supervisors and new surgery schedulers from the surgeon’s office. __ Scheduling of all surgeries and obtaining all information at time of scheduling. __ Compiles Surgery Statistics monthly and yearly. __ Process all Surgery, OB and Pharmacy charges based on information obtained from Patient Charge sheets. __ Performs responsibilities as delegated by the Director and Unit Manager and other duties as assigned. __ Coordinate with SPD manager to bring in requested implants/supplies for surgery cases. __ Interacts with patients, surgeons, and other staff both within the hospital and other outside facilities, providing accurate, and timely information. __ Works directly with the surgery buyer to maintain current/new implant and supply charges. __ Participate in weekly huddle with SPD, OR Charge nurse and Surgery buyer to identify scheduling conflicts and make sure proper equipment/implants are available. __ Excellent verbal and written communication, maintains effective working relationships. Works independently with co-workers, doctor’s offices, and physicians. __ Demonstrates appropriate use, knowledge of equipment needed for assigned area. __ Communicates all special cases (special orders, self-pay, etc) to appropriate areas. __ Demonstrates competence in relation to the defined mission, vision, values, and strategic plan of the organization. __ Cross train to cover preOp clinic secretary __ Apparent by ongoing completion of any or all of the following: proficiency testing, skill demonstration, practice of core standards for service excellence, and documentation review. __ Maintenance and creating new preference cards for Surgeons. __ Training new staff in the Well and OnBase programs. ESSENTIAL JOB FUNCTIONS : __ Performs other duties as assigned.

Requirements

General clerical skills to include ability to type 60 wpm, excellent spelling
Excellent computer knowledge and skills
Surgery knowledge and terminology
Demonstrate superior telephone and communication skills, Both oral and written
Ability to maintain good relationships with surgery personnel and medical staff
Must have good general health
Be able to sit for long periods
Able to lift 50 pounds or more
Must be able to work independently, as well as with co-workers, doctor’s offices, and physicians.
Must be able to prioritize activities and be able to follow directions from the Director of Surgical Services.

Nice To Haves

Previous Medical Background
Medical Terminology

Responsibilities

Maintains anesthesiologist call schedule.
Communicates with Anesthesia Billing Office.
Prepares call schedule for entire department on a monthly basis and distributes appropriately.
Responsible for training and assisting of job duties with the other scheduling secretary which include the following:
Train House Supervisors and new surgery schedulers from the surgeon’s office.
Scheduling of all surgeries and obtaining all information at time of scheduling.
Compiles Surgery Statistics monthly and yearly.
Process all Surgery, OB and Pharmacy charges based on information obtained from Patient Charge sheets.
Performs responsibilities as delegated by the Director and Unit Manager and other duties as assigned.
Coordinate with SPD manager to bring in requested implants/supplies for surgery cases.
Interacts with patients, surgeons, and other staff both within the hospital and other outside facilities, providing accurate, and timely information.
Works directly with the surgery buyer to maintain current/new implant and supply charges.
Participate in weekly huddle with SPD, OR Charge nurse and Surgery buyer to identify scheduling conflicts and make sure proper equipment/implants are available.
Excellent verbal and written communication, maintains effective working relationships. Works independently with co-workers, doctor’s offices, and physicians.
Demonstrates appropriate use, knowledge of equipment needed for assigned area.
Communicates all special cases (special orders, self-pay, etc) to appropriate areas.
Demonstrates competence in relation to the defined mission, vision, values, and strategic plan of the organization.
Cross train to cover preOp clinic secretary
Apparent by ongoing completion of any or all of the following: proficiency testing, skill demonstration, practice of core standards for service excellence, and documentation review.
Maintenance and creating new preference cards for Surgeons.
Training new staff in the Well and OnBase programs.
Performs other duties as assigned.